Human Resources and Administration Executive/Manager
Job description
About mm2 Entertainment
mm2 Entertainment is Singapore's leading media entertainment and content company with regional offices in across Asia and the United States. The mm2 group of companies champions Content and Media for Asia with integrated businesses across the content, entertainment cinema, event and concert industries across the globe. In 2017, mm2 Asia Ltd became the first local film production company to be listed on the SGX-ST Mainboard. The group's core business is the production of Content for a multitude of platforms: movies, TV and streaming services, commercial short films and digital formats.
We are seeking an experienced and proactive Human Resources & Administration Manager to oversee all aspects of our HR functions and general office administration. The ideal candidate will be a strategic partner to the management team on people-related issues while ensuring the smooth and efficient operation of our office. You will be responsible for developing and implementing HR policies, managing the employee lifecycle, and providing a supportive and productive work environment for all staff.
Key Responsibilities
Human Resources Management:
a. Talent Acquisition & Onboarding:
- Manage the end-to-end recruitment process, from job posting and sourcing to interviewing, selection, and job offer.
- Develop and execute effective onboarding programs to integrate new hires seamlessly.
b. Compensation & Benefits:
- Administer payroll in a timely and accurate manner, ensuring compliance with statutory regulations.
- Manage employee benefits programs, including medical insurance, leave policies, and claims.
- Conduct market benchmarking to ensure our compensation packages remain competitive.
c. Employee Relations & Engagement:
- Serve as the primary point of contact for all employee queries and concerns.
- Foster a positive work environment by implementing employee engagement initiatives, welfare activities, and communication channels.
- Handle employee grievances and disciplinary matters professionally and confidentially.
d. Performance Management:
- Implement and manage the performance appraisal cycle.
- Coach managers on providing effective feedback and managing employee performance.
e. Learning & Development:
- Identify training needs and coordinate relevant training programs to enhance employee skills and career development.
- Promote a culture of continuous learning.
f. HR Policy & Compliance:
- Develop, review, and update HR policies and procedures in line with Singapore employment laws (e.g., Employment Act, CPF Act, Tripartite Guidelines).
- Ensure full compliance with all statutory requirements, including MOM filings, IRAS submissions, and Skills Development Levy (SDL).
- Manage work pass applications, renewals, and cancellations.
Office Administration Management:
a. Facility Management:
- Oversee the daily operations of the office, ensuring a clean, safe, and well-maintained work environment.
- Manage relationships with landlords, vendors, and service providers (e.g., cleaners, pantry supplies, IT support).
b. Procurement & Inventory:
- Manage office supplies, equipment, and asset inventory.
- Source and negotiate with vendors to achieve cost-effectiveness.
c. Administrative Support:
- Provide administrative support to the team, which may include travel arrangements, meeting coordination, and event management.
- Manage company insurance policies and other administrative licenses.
Qualifications and Experience
- Minimum of a Diploma in Human Resources Management, Business Administration, or a related field.
- Proven experience in a generalist HR role, with solid exposure to office administration.
- In-depth knowledge of Singapore employment legislation and HR best practices. Additional knowledge of government statutes in Malaysia, Hong Kong and Taiwan will be a strong advantage.
- Experience in end-to-end payroll processing. Familiarity with common payroll software is a strong advantage.
Key Competencies and Skills
- Excellent Communication Skills: Fluent in English and Mandarin, with the ability to interact effectively with individuals at all levels.
- High Integrity and Discretion: Ability to handle sensitive and confidential information with professionalism.
- Proactive and Resourceful: A self-starter who can work independently and solve problems efficiently.
- Strong Organisational Skills: Meticulous attention to detail with the ability to manage multiple priorities in a fast-paced environment.
- Interpersonal Skills: Empathetic, patient, and a strong team player.
- Tech-Savvy: Proficient in MS Office Suite and HR Information Systems (HRIS).
