Job Description & Requirements
- Location: Willingness to travel between Tampines and Woodland
- Working Hours: 5 days (8am to 5:30pm)
- Willingness to commit to extended hours when required
Job Responsibilities:
- Handle day-to-day HR operational and administrative functions
- Manage the full cycle of work pass matters, including applications, renewals, cancellations, and coordination with MOM
- Prepare, organize, and maintain accurate employee records, both physical and digital, ensuring proper documentation and compliance
- Ensure all employee documentation (contracts, personal details, certificates, permits) is complete, accurate, and up to date
- Maintain and regularly update personnel filing systems and HR databases
- Administer employee onboarding and offboarding processes, including preparation of offer letters, employment contracts, and induction documentation
- Manage employee insurance matters, including:
- Group medical and accident insurance administration
- Enrollment and removal of employees from insurance policies
- Liaison with insurance brokers and insurers
- Handle Work Injury Compensation Act (WICA) matters, including:
- Submission and monitoring of WICA insurance coverage
- Reporting and documentation of workplace injuries and incidents
- Coordination with insurers, MOM, medical providers, and internal stakeholders on WICA claims
- Maintenance of accurate records for WICA cases and related correspondence
- Support payroll preparation by maintaining accurate employee data, leave records, and attendance information
- Administer employee leave, medical claims, and benefits records in accordance with company policies
- Assist in HR reporting, audits, and compliance checks when required
- Support recruitment activities such as job postings, interview coordination, and candidate communication
- Liaise with external vendors, service providers, insurance brokers, and government agencies as required
- Coordinate HR-related communications, notices, and internal announcements
- Provide general administrative support to the HR department and management
- Support HR projects and initiatives as assigned
- Perform any other ad-hoc duties as required
Requirements
- Diploma or Degree in Human Resources, Business Administration, or equivalent
- Fresh graduates are welcome to apply prior HR, admin, insurance, or WICA-related experience is an advantage
- Strong sense of integrity, confidentiality, and professionalism
- Detail-oriented with good documentation and organizational skills
- Committed, responsible, and willing to learn
- Able to work independently in a fast-paced environment and meet tight deadlines
- Good communication and interpersonal skills
- Proficient in Microsoft Office applications
