Assistant HR & Admin Executive

Key Responsibilities

Human Resources

• Support end-to-end HR operations including recruitment, onboarding, confirmation, and offboarding processes

• Coordinate interview scheduling, prepare offer letters, employment contracts, and HR documentation

• Maintain accurate employee records, personnel files, and HR databases in compliance with PDPA requirements

• Assist in monthly payroll preparation, including attendance tracking, leave records, overtime, and claims

• Liaise with payroll vendors and ensure statutory submissions (CPF, IRAS, MOM) are accurate and timely

• Administer employee benefits, medical claims, insurance matters, and staff welfare activities

• Support performance appraisal exercises and training coordination

• Assist in the implementation and communication of HR policies and procedures

• Handle general employee HR queries and provide administrative HR support

Administration

• Provide day-to-day administrative support including office supplies management, vendor coordination, and facility matters

• Manage office records, contracts, and filing systems (physical and electronic)

• Coordinate company events, meetings, and staff activities when required

• Assist with admin-related procurement and invoice tracking

• Support internal and external audits by preparing necessary documentation

• Ensure proper segregation and confidentiality of HR and Admin data

Compliance & Governance

• Support compliance with internal controls, company policies, and SGX corporate governance requirements

• Assist in maintaining proper documentation for audits and regulatory reviews

• Work closely with HR Manager and other departments to ensure smooth HR & Admin operations

Requirements

• Diploma or Degree in Human Resources, Business Administration, or related discipline

• At least 1-3 years of relevant HR & Admin experience, in manufacturing is an advantage.

• Basic knowledge of Singapore employment laws and statutory requirements

• Proficient in MS Office (Excel, Word, Outlook) HR systems experience is an advantage

• Strong organizational skills, attention to detail, and ability to handle confidential information

• Good communication and interpersonal skills

• Able to work independently and as part of a team

• Immediate availability or short notice period is a strong advantage