Company Overview / Employee Value Proposition
Juturna Pte. Ltd. is a Singapore-based marine engineering and construction company specialising in dredging, reclamation, port development, and vessel-based marine works. The company supports government and private infrastructure projects across Southeast Asia and the Pacific through integrated project management, marine operations, and technical support services. With strong expertise in managing marine assets and multinational crews, Juturna provides end-to-end solutions covering project planning, vessel operations, compliance management, and on-site execution. The company works closely with regional partners and affiliated entities to deliver safe, efficient, and compliant marine construction outcomes. Juturna is committed to high standards of safety, operational excellence, and regulatory compliance, aligning its practices with Singapore Workplace Safety and Health (WSH) requirements and international maritime standards.
Job Summary
The HR & Admin Executive will provide administrative and operational support for project manpower, crewing coordination, compliance documentation, and office administration to ensure smooth day-to-day project operations.
Responsibilities
Human Resource Administration
- Maintain and update manpower trackers, attendance, and deployment records to ensure accurate project staffing information
- Support preparation and submission of HR documentation for project staff and crew to maintain compliance and record accuracy
- Coordinate onboarding and offboarding documentation to facilitate smooth employee transitions
- Assist in administering performance evaluations to support employee development processes
- Support employee welfare coordination and address general employee matters to promote a positive work environment
- Support review and updating of HR policies, SOPs and process documentation
- Assist in maintaining documentation for compliance and audit purposes
Crewing Coordination
- Coordinate crew mobilization and demobilization arrangements to ensure timely and efficient crew deployment
- Maintain crew lists and deployment trackers to monitor crew assignments and availability
- Arrange travel, accommodation, and logistics for crew movements to support operational readiness
- Support preparation and submission of sign-on and sign-off documentation and reports to comply with regulatory and project requirements
Work Pass & Government Liaison
- Administer Work Pass applications, renewals, and cancellations (WP / SPass / EP) to ensure legal compliance for project personnel
- Monitor work pass validity and regulatory timelines to prevent lapses and maintain workforce legality
- Liaise with Ministry of Manpower (MOM) and relevant authorities to facilitate timely approvals and compliance
- Coordinate medical examinations, insurance enrollment, and statutory submissions to meet regulatory and company standards
Safety & Compliance Documentation
- Assist in preparing and maintaining safety and compliance documentation to support project safety management
- Support upkeep of training and certification records to track compliance with safety and operational requirements
Administrative & Office Support
- Manage day-to-day office administration and maintenance to ensure a functional and safe work environment
- Coordinate office supplies, facilities, and equipment matters to support operational efficiency
- Assist in maintaining office safety and administrative procedures to comply with company policies
- Support expense tracking and general administrative documentation to facilitate accurate financial reporting
Operations & Client Coordination
- Support operational and manpower documentation to assist project execution and reporting
- Liaise with clients on administrative and documentation submissions to maintain clear communication and compliance
- Coordinate with vendors and service providers on administrative matters to ensure smooth service delivery
General Duties
- Provide administrative support to the Project Management Team to facilitate project operations
- Perform ad-hoc duties assigned by Management to support organizational n
