HR & Admin Executive

Key Responsibilities

Human Resources

• Responsible for administrative duties and daily HR operations.
• Process Monthly Payroll and timely submission of CPF, Tax Clearance IR21 & Yearly IR8A.
• Prepare HR documents, including employment contracts, offer contracts, and employee onboarding/offboarding materials.
• Application, renewal, and cancellation of foreign worker passes
• Assist in staff recruitment processes, such as job postings, resume screening, and interview coordination.
• To collect, calculate and enter data in order to maintain and update payroll information.
• Leave administration such as managing leave approvals, adjustments, cancellations and crediting of Off-in-Lieu etc
• Processing of Government Bodies claims such as Maternity claims, Childcare leave claims, WICA Insurance claims, etc.
• Liaise with insurers on insurance renewals and claims

Administration

• Coordinate with shopping malls about shop renovation documents submission and prepare new shop opening relevant documents.
• Liaise with insurers on fire insurance renewals
• Proper filing system and administrative documentation
• Organise and schedule meetings, taking of meeting minutes
• Invoicing to clients and ensuring timely payment
• Filing invoices from supplier, tallying with records

Basic Requirements

• Candidate must possess at least a Diploma in Human Resource or other relevant studies.
• Minimum 1-2 years of work experience in administration and HR fields.
• Familiar with MS Office application, Word, Excel, etc.
• Familiar with Singapore's Employment Ordinance.
• Able to converse and write in English and Mandarin
• Experience in Infotech system preferred

Skills & Abilities

• Able to work independently, without much supervision or guidance
• Extremely meticulous, keen attention to detail
• Able to multi-task and is a team player
• Good interpersonal and communication skills

Other Job Details

• 5 day work week
• Medical claim system
• 14 days of annual leave (upon completion of probation period, prorated)
• Individual welfare fund (upon completion of probation period, prorated)