HR & Admin Executive

About the Role

We are looking for a bilingual (Mandarin/English) HR & Admin Executive to join our Singapore team. This is a hands-on, generalist role covering HR operations, recruitment, compliance, and day-to-day office administration.

You will take ownership of HR matters while also supporting the smooth running of our growing Singapore office. The role is well suited to someone who is proactive, resourceful, comfortable working independently, and able to manage multiple priorities in a lean team environment.

Key Responsibilities

Talent Acquisition

• Manage end-to-end recruitment: job description development, candidate screening, interview coordination, offer negotiation, contract preparation, onboarding and offboarding.
• Source candidates via LinkedIn Recruiter, MyCareersFuture, JobStreet, Indeed, and other relevant platforms.
• Support recruitment coordination for overseas (e.g. US) roles, adapting to local hiring norms where needed.
• Maintain the company's external recruitment presence, including careers page and LinkedIn company page.

HR Operations & Compliance

• Maintain employee records, HR systems, and documentation.
• Support Employment Pass (EP) applications and ensure ongoing compliance with MOM regulations and other statutory requirements (CPF, IRAS).
• Assist with relocation support for incoming employees, including work pass matters and settling-in logistics.
• Support monthly payroll preparation.
• Help establish and improve employee benefits programs and internal HR SOPs.

Administration & Office Support

• Handle day-to-day office administration: reimbursements, travel arrangements, team events.
• Coordinate with vendors on office facilities, IT infrastructure, and procurement.
• Liaise with government agencies as needed (e.g. MOM) on HR-related matters.

Requirements

• 3–5 years of relevant experience in HR, HR operations, recruitment, or a related administrative role.
• Fluent in Mandarin and English (spoken and written), able to work across bilingual teams and documentation.
• Familiarity with Singapore employment regulations (MOM, CPF, IRAS) is a plus, but not required — willingness to learn is key.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and own processes independently.
• Prior recruitment/sourcing experience (agency or in-house) is a plus.
• Proactive, resourceful, and comfortable in a lean, fast-paced startup environment.