Governance, Funding & Reporting Programme Executive

The GFR Programme Executive supports the administration and execution of programme governance, funding management, financial monitoring, reporting, document control, and programme assurance activities for the asset renewal programme. The incumbent plays a critical role in maintaining effective programme controls, ensuring compliance with funding requirements, coordinating reporting activities, monitoring programme financial performance, and maintaining the integrity of programme records and documentation. The role serves as the operational backbone of the Governance, Funding & Reporting (GFR) function within the PMO.

Key Responsibilities

1. Governance Administration

• Support the implementation of programme governance frameworks, procedures and standards.
• Coordinate governance meetings, steering committees and programme review sessions.
• Prepare meeting materials, agendas, papers and minutes.
• Track governance actions and follow-up on outstanding items.
• Maintain governance registers and approval records.
• Ensure compliance with prescribed governance and approval processes.

2. Funding Administration

• Support the preparation and submission of funding applications, claims and reimbursement requests.
• Compile and verify supporting documents required for funding submissions.
• Track funding approvals, claims status and utilisation against approved allocations.
• Maintain funding registers and funding authority correspondence records.
• Assist in responding to funding-related clarifications and information requests.
• Monitor funding milestones and reporting requirements.

3. Financial Monitoring and Control

• Assist in monitoring programme expenditure, commitments and forecasts.
• Consolidate project cost information from project teams.
• Track actual expenditure against approved budgets.
• Support monthly financial reporting and budget reviews.
• Assist in validating invoices, claims and supporting documentation.
• Maintain programme cost tracking databases and financial dashboards.

4. Programme Reporting

• Collect and consolidate project updates from Project Leads.
• Prepare periodic programme reports and performance dashboards.
• Generate reports on programme progress, expenditure, funding utilisation and key risks.
• Monitor status reporting submissions and follow up on overdue inputs.
• Ensure reporting data remains accurate, consistent and current.
• Support preparation of management presentations and executive briefings.

5. Risk, Audit and Assurance Support

• Maintain programme risk and issue registers.
• Track mitigation actions and closure status.
• Assist in preparing documentation for audits, reviews and assurance exercises.
• Monitor implementation of audit findings and corrective actions.
• Maintain records of programme assurance reviews and lessons learnt.

6. Document Control and Records Management

• Administer the programme document management system.
• Maintain accurate and auditable programme records.
• Ensure programme documents are appropriately classified, stored and controlled.
• Manage version control of programme reports and submissions.
• Maintain correspondence records and programme filing systems.
• Support document retrieval requests for audits and reviews

7. Stakeholder Coordination

• Coordinate information requests between PMO, Project Leads and support departments.
• Liaise with Finance, Procurement and other corporate functions for programme administration matters.
• Support coordination with regulators, funding agencies and external stakeholders where required.
• Facilitate timely submission of project information required for governance and reporting purposes.

8. Continuous Improvement

• Identify opportunities to improve reporting eiciency and administrative processes.
• Support the development of programme templates, procedures and reporting tools.
• Assist in maintaining programme knowledge repositories and lessons learnt databases.
• Support PMO capability development initiatives.

Qualifications and Experience

• Min. Degree in Business Administration, Project Management, Engineering, Finance, Accounting or related discipline.
• 3-5 years of relevant experience in PMO, project administration, finance, governance or programme support functions.
• Experience in infrastructure, engineering, rail, transportation or public-sector projects is advantageous.
• Familiarity with project controls, reporting systems and document management processes.
• Experience supporting government-funded projects would be beneficial.

By submitting this application for this position, you acknowledge that you have read the Data Protection Policy for Job Applicants (the Policy) of SBS Transit Ltd and its subsidiaries, affiliates and related corporations (SBST) and consent to:

a. The collection, use and disclosure of your personal data by SBST for the purposes of your application and potential employment with SBST and the purposes set out in the Policy: and

b. SBST's retention of your personal data for 2 years for consideration of future job opportunities (where applicable) from the date of submission of application.