This position will be based in Singapore and will be part of the Finance team that reports into the Finance Supervisor/Manager.
The candidate will be primarily responsible for accurate and timely issuance of client invoices and will also do the AP processing for all vendor/supplier invoices related to the assigned clients. In addition, the candidate is responsible for any follow up reporting that is required by stakeholders for the assigned clients.
Key Responsibilities:
1. Person in charge of the accurate and timely issuance of invoices for the assigned clients.
- Checking entries in the Finance Software (Media Ocean or any other ERP solution that is implemented) against media plans/vendor invoices.
- Ensure accuracy & completeness of documents required for client billing.
- Work with internal and external stakeholders to ensure that any discrepancies are resolved on a timely basis
- Ensure that invoices are generated and sent to the Client based on the Client's invoicing timelines.
- Where client is a regional / global client that requires centralized billing, to work with other markets in the network to ensure that all supporting documents are in order
2. Verification and documentation of key invoices
- Check vendor/supplier invoices are within client's budget/billings and have necessary details needed.
- Ensure proper documentation are submitted to Payment team for any vendor/supplier invoices (proof of why the item is keyed into system)
3. Preparation of reports for Assigned Clients & Intercompany reporting
- Responsible for the preparation of any WIP or Billing Report for discussion with Client / Media Teams
- Responsible for the preparation of media actualization and forex reconciliation reports where applicable and in accordance with Client's timelines
- Where client is a regional / global client that requires centralized billing, to maintain a tracker with on time status of the different campaigns / billings / payments
- Guide and support the Intercompany coordinator in monthly reporting and confirmation such as SOA preparation, JV postings, email confirmations & report submission.
- Check the works of Finance Executive (Interco) on the following Interco recharges & billings, payment request, journal entries, etc.
- Any ad hoc reports as required
3. Ad Hoc Projects (Operations / Systems / Internal Controls)
From time to time, there may be additional projects / tasks that may be assigned to you based on the company's requirements
Requirements:
- Possess minimum Diploma or higher qualification in Accounting / Finance or equivalent.
- At least 1-2 years of relevant working experience
- Self-motivated, result oriented and able to work both independently as well as part of a team hub team, local markets and media team
- Able to creatively plan and execute effectively while collaborating closely with the finance and media (operation) counterparts
- Strong working knowledge of MS Office Excel, Power Point & Share Point and familiarity with ERP systems knowledge in MediaOcean is highly preferred
- Excellent time management skills and attention to details
- Great communication skills
- Good command of written and spoken English
