Responsibilities and Duties:
A. Accounts Payables
- Create and maintain vendor, employee and non-patient master codes.
- Verify that all invoices are approved according to the Approving Authorities and Approval Limits.
- Post vendor invoices to the correct General Ledger (GL) accounts and cost centers in SAP accounting system.
- Liaise with departments and vendors to resolve payment or invoicing discrepancies.
- Prepare monthly vendors ageing reports and reconciliations.
- Compute and prepare journal entries for monthly and year-end closings.
B. Staff Expense Claims
- Administer staff expense claims via the Prosoft system, ensuring compliance with Approval Authorities and Approval Limits.
- Liaise with staff to resolve any discrepancies or non-compliance issues.
- Post expense claims into SAP accurately, ensuring correct coding to General Ledger (GL) accounts and cost centers.
- Prepare and facilitate timely reimbursements to staffs.
C. Donations
- Prepare donation entries into the donation management system.
- Issues tax deductible and non-tax deductible receipts within the deadlines stipulated in finance policies.
- Maintains proper supporting documents for records.
- Prepares accounting entries for donations and to ensure the classification of GLs and cost centres are accurately coded.
- Prepares monthly reconciliation between the donation management system and the general ledger.
- Assist in preparing annual donation submission to IRAS.
D. Senior Mobility Fund
- Ensures SMF's invoices are duly approved.
- Records SMF invoices into spreadsheet and ensure no duplicated invoices are recorded.
- Prepare SMF claim in portal and obtain approvals for submission.
- Prepare payment voucher, GIRO for SMF payment for approval by Head of Finance.
- Ensures that payment documents are approved by relevant bank signatories.
- Ensure accounting entries for payments are accurately recorded into SAP accounting system.
Job Requirements:
- G.C.E. O or A level passes with CAT certificate.
- Proficient in Microsoft Excel and Word.
- Hands-on experience with the SAP accounting system.
- Proven ability to perform high-volume accounting entry with a high degree of accuracy.
- Minimum three years experience in similar capacity.
