Finance and Admin Executive

Key Responsibilities

Office Administration:

• Manage daily office operations, handling correspondence, phones, maintaining office supplies.
• Acts as the First Point of Contact for the Office, welcome visitors and accept deliveries accordingly.
• Coordinate and schedule meetings, appointments, and travel arrangements for responsible teams.
• Maintain and update company records, databases, filing systems, business cards etc., assist with onboarding etc.
• Handling Office equipment maintenance and troubleshooting
• Assist in the preparation of reports, presentations, and documentation.
• Ensure a clean, organized, and professional office environment.
• Liaise with vendors, service providers, and building management.
• Organizing office events or team-building activities
• Other ad hoc duties as assigned

Finance

• Manage accounts receivable processes including receipt processing and customer follow-ups on outstanding payments.
• Handle accounts payable functions such as invoice and payment processing and resolve invoice discrepancies with vendors.
• Prepare and post monthly journal entries (e.g., prepayments, accruals).
• Assist with month-end closing activities.
• Prepare monthly balance sheet schedules and bank reconciliations.
• Ensure timely preparation of GST filings.
• Support internal and external audits, as well as annual budgeting and forecasting processes.
• Contribute to finance-related initiatives to support business growth.