Finance & Administration Executive

Job Responsibilities

• Compile and upkeep accounting records, payment files and supporting finance documentation.
• Execute supplier invoices, staff claims and approved disbursements within established approval limits.
• Administer accounts payable and accounts receivable activities end to end.
• Perform bank, payment and balance-sheet reconciliations, and contribute to monthly closing and management reporting.
• Feed payroll inputs, employee claims and expense data into the finance cycle, and monitor outstanding invoices and follow-ups.
• Compile audit, tax and statutory documentation, and work alongside external accountants, auditors and tax agents.
• Run daily office operations, covering facilities, supplies, equipment, access administration and vendor relationships.
• Book flights, accommodation, ground transport, visas and itineraries for senior management, keeping costs within policy.
• Facilitate meetings, workshops and internal events, including scheduling, materials, venue bookings and courier arrangements.
• Upkeep filing systems, vendor contact lists and onboarding logistics for new joiners, and pinpoint ways to improve administrative efficiency and reduce cost.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 2 years of relevant working experience in finance, accounting, and administrative functions.
• Good understanding of basic accounting principles, financial procedures, and accounts payable/receivable processes.
• Proficient in Microsoft Office applications and familiar with accounting software such as Xero, QuickBooks, or equivalent platforms alongside online travel and expense tools.
• Detail-oriented, well-organised, and able to multitask effectively, with good communication skills and the ability to work independently as well as in a team.

Clarence Khoh
R1552376