Job Description

We are a Singapore-based biotechnology company seeking a reliable and detail-oriented Finance & Admin Executive to support daily finance, HR, and administrative operations.

The successful candidate will report directly to management and play a key role in maintaining operational efficiency and financial accuracy within the organisation.
Key Responsibilities

Finance & Accounting Support (Approximately 50%)

• Perform bookkeeping and data entry in Xero

• Prepare monthly bank reconciliations

• Process and verify staff expense claims

• Prepare payment schedules for management approval

• Maintain proper documentation of invoices and supporting records

• Track shareholder funding receipts and internal cost allocations

• Support preparation of quarterly management reports

(Note: Statutory filing, tax submission and compliance matters are handled by an external corporate secretarial firm.)

HR & Payroll Support (Approximately 25%)

• Assist with employee onboarding and offboarding documentation

• Maintain employee records and leave tracking

• Coordinate payroll matters with payroll service provider

• Assist with CPF submissions and HR documentation

Administrative & Operations Support (Approximately 25%)

• Maintain vendor contracts and office records

• Coordinate procurement and payment processing

• Liaise with corporate secretarial firm and external advisors

• Assist in preparation of meeting materials and internal reports

Requirements

• Diploma or Degree in Accounting, Business, Finance or related discipline

• 2-5 years of relevant working experience in accounting and administrative functions

• Familiar with Xero or similar accounting software

• Strong working knowledge of Microsoft Excel

• Familiar with CPF and payroll processes in Singapore

• Good written and spoken English

• High level of accuracy and ability to handle confidential information

Skills

• Bookkeeping

• Bank Reconciliation

• Payroll Administration

• CPF Submission

• Accounts Payable

• Administrative Support

• Financial Record Keeping

Salary Range

SGD 3,500 - 5,000 (commensurate with experience)

Work Location

Singapore

Why Join Us

• Exposure to the biotechnology industry

• Direct reporting to senior management

• Broad scope covering finance, HR, and operations

• Opportunity for growth in a developing company environment