Job Description
We are a Singapore-based biotechnology company seeking a reliable and detail-oriented Finance & Admin Executive to support daily finance, HR, and administrative operations.
The successful candidate will report directly to management and play a key role in maintaining operational efficiency and financial accuracy within the organisation.
Key Responsibilities
Finance & Accounting Support (Approximately 50%)
- Perform bookkeeping and data entry in Xero
- Prepare monthly bank reconciliations
- Process and verify staff expense claims
- Prepare payment schedules for management approval
- Maintain proper documentation of invoices and supporting records
- Track shareholder funding receipts and internal cost allocations
- Support preparation of quarterly management reports
(Note: Statutory filing, tax submission and compliance matters are handled by an external corporate secretarial firm.)
HR & Payroll Support (Approximately 25%)
- Assist with employee onboarding and offboarding documentation
- Maintain employee records and leave tracking
- Coordinate payroll matters with payroll service provider
- Assist with CPF submissions and HR documentation
Administrative & Operations Support (Approximately 25%)
- Maintain vendor contracts and office records
- Coordinate procurement and payment processing
- Liaise with corporate secretarial firm and external advisors
- Assist in preparation of meeting materials and internal reports
Requirements
- Diploma or Degree in Accounting, Business, Finance or related discipline
- 25 years of relevant working experience in accounting and administrative functions
- Familiar with Xero or similar accounting software
- Strong working knowledge of Microsoft Excel
- Familiar with CPF and payroll processes in Singapore
- Good written and spoken English
- High level of accuracy and ability to handle confidential information
Skills
- Bookkeeping
- Bank Reconciliation
- Payroll Administration
- CPF Submission
- Accounts Payable
- Administrative Support
- Financial Record Keeping
Salary Range
SGD 3,500 5,000 (commensurate with experience)
Work Location
Singapore
Why Join Us
- Exposure to the biotechnology industry
- Direct reporting to senior management
- Broad scope covering finance, HR, and operations
- Opportunity for growth in a developing company environment
