Finance/Accounts Executive (15-Month Contract)

JOB RESPONSIBILITIES:

Accounts Receivables

• Generate manual invoices as per contracts and/or when necessary.
• Generate invoices based on quotation and verified post-event documents.
• Follow up with customers on outstanding payments.
• Submission of manual invoices to customers and e-invoices, including monitoring and follow-up of any e-invoice rejections.
• Prepare and issue Statements of Account to customers on a regular basis.
• Record and process incoming payments, ensuring accurate maintenance of receipt records.
• Verify and reconcile customer transactions, receipts, and refunds.
• Liaise with internal departments and external customers to resolve billing and payment issues.
• Analyze transaction charges and costs from payment providers and ensure accurate posting.
• Support internal and external audit processes by providing necessary documentation and data.

Accounts Payables

• Process supplier invoices in accordance with 3-way matching procedures and approved budgets.
• Check and verify invoice interfacing troubleshoot and resolve discrepancies.
• Reconcile vendor statements and follow up on billing issues or inconsistencies.
• Update and maintain Vendor Records, including verifying payment details.
• Review and process staff expense claims in compliance with company policies.
• Handle cash advance requests and verify related expenditure reports.
• Facilitate and track redemption of cash vouchers through designated centres.
• Support internal and external audit processes by providing necessary documentation and data.

General Finance

• Support cash count and cash handling processes.
• Assist with Fixed Assets Management, including periodic verification.
• Process cash voucher requests and subsequent issuance of cash vouchers.
• Support month-end closing and financial reporting.
• Ensure adherence to financial policies and internal controls.
• Assist with audit preparation and compliance documentation.
• Perform other ad-hoc administrative or finance-related duties as required.

JOB REQUIREMENTS:

• Diploma or degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles.
• Proficient in Microsoft Excel.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and manage deadlines.
• Good spoken and written command of English.
• Preferably 1-2 years of experience in a similar field.