The Facilities Management Executive is responsible for overseeing the day-to-day operations, maintenance, and administration of the company's facilities. The role ensures that the workplace is safe, functional, cost-efficient, and compliant with all regulatory requirements, while supporting smooth business operations.
Key Responsibilities:
1. Facilities Operations & Maintenance
- Manage and monitor the maintenance of building facilities, equipment, and infrastructure.
- Coordinate preventive, corrective, and ad-hoc maintenance works with vendors and contractors.
- Ensure facilities are well-maintained and meet health, safety, and environmental standards.
- Oversee cleaning, security, landscaping, and other outsourced services.
2. Space & Asset Management
- Manage office space planning, seating arrangements, and allocation of resources.
- Oversee inventory, fixed assets, and equipment usage.
- Coordinate office renovation, relocation, or expansion projects.
3. Vendor & Contract Management
- Source, evaluate, and liaise with service providers, contractors, and suppliers.
- Negotiate and manage contracts to ensure cost-effectiveness and quality service delivery.
- Monitor vendor performance and compliance with service-level agreements (SLAs).
4. Budgeting & Cost Control
- Assist in preparing and monitoring the facilities management budget.
- Ensure cost-efficient use of resources and monitor expenditure against approved budgets.
- Identify opportunities for energy conservation and cost savings.
5. Compliance & Safety
- Ensure compliance with workplace safety, fire safety, and building codes.
- Conduct regular safety inspections, drills, and audits.
- Maintain all permits, licenses, and statutory requirements related to facilities.
6. Administrative Support
- Handle facilities-related service requests and resolve issues promptly.
- Maintain records, reports, and documentation of facilities operations.
- Support management in implementing workplace improvement initiatives.
Job Requirements:
- Education:
- Degree or Master in Facilities Management, Building Services, Engineering, Real Estate, or related field.
- Experience:
- Minimum 5 years of experience in facilities management, building operations, or property management.
- Experience managing vendors and contractors preferred.
- Skills & Competencies:
- Good knowledge of facilities management practices, building systems (e.g., M&E), and safety regulations.
- Strong coordination, organizational, and multitasking skills.
- Effective communication and negotiation skills to manage vendors and stakeholders.
- Proficiency in MS Office.
- Personal Attributes:
- Proactive, resourceful, and hands-on approach to problem-solving.
- Detail-oriented with strong sense of responsibility and ownership.
- Ability to work independently and in a team environment.
Working Conditions:
- Regular site inspections required.
- May be required to respond to urgent facility matters outside normal working hours.
