Facilities Management Executive

Responsibilities

Key Responsibilities

1. Facility Operations

. Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

. Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

. Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

. Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

. Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

. Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

. Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

. Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

. Assist in the preparation of annual OPEX and CAPEX budgets.

. Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

. Serve as the point of contact for residents regarding facilities issues.

. Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

. Supports FSM on regular fire drills and provide necessary document as and when required.

Qualifications & Work Experience

. Diploma in Electrical Engineering, or a related field.

. Minimum 2-5 years of relevant experience in building/facilities management.

. Good knowledge of Singapore's building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).

. Familiar with building systems (M&E, HVAC, fire protection systems, lifts).

. Proficient in Microsoft Office.

. Strong communication, coordination, and problem-solving skills.

. Ability to work independently and respond effectively to emergencies.