Job Description
Plan, manage, and coordinate all activities related to the sourcing and procurement of necessary materials and supplies needed to meet the changing levels of product demand.
PURCHASING
- Calculate sales forecast for running products based on past sales history, as well as sales & marketing plan.
- Conduct S&OP meeting with respective teams to review order forecast.
- Request M+4 MKT Plan from MKT team for promotion and new products.
- Request Incentive Plan from Sales team.
- Check and process Purchase Order (PO) based on sales order.
- Track orders and ensure timely delivery of goods, receiving, and invoicing.
- Verify stocks order send are reflected in HQ records.
- Update relevant team on discontinued / renewal stocks.
INVENTORY
- Work closely with warehouse team on maintaining the stock list.
- Evaluate on Block Stocks, to verify status with relevant team when necessary.
- Lead the preparation on stock take exercise and prepare the necessary steps before conducting stock take. Verify stock take results with the store in charge and review on stocks discrepancies.
- Work with the store manager and marketing teams for any promotions (sales mechanics).
- Liaise with the store manager on monthly buy calendar based on brand product launch, new brand set-ups in the store.
- Review of stocks excess and shortage observed
LOGISTIC
- Monitor shipment and update the Costing & Purchasing and sales team for any incoming shipments and/ or delays.
- Liaise with HQ (vendor) shipping team for any shipments related queries and action to take.
DELIVERY TO CUSTOMER
- Monitor Returns from the warehouse and delivery teams.
- Processing of returns in system
- Communicate with the WH on the necessary GR into Warehouse
REPORTS
- Monthly Brand sales and sell-through
- Monthly shipping tracking
- Weekly block stocks report
Requirements
- Relevant University Degree (or Diploma holder, minimum 2 years working experience in SCM function, preferably in the retail/beauty industry)
- Three (3) years related administrative experience
- Strong communications skills to articulate Brand needs to Supply Chain network outlining Supply Chain needs/capabilities to the Brand
- MS Excel, Word
- Willing to take initiative and a positive attitude
