Executive/Senior Executive, GENS Legal & Corporate Secretariat (Administration Support)

Job Responsibilities:

• Maintain databases of documentation and records (contracts, submissions, correspondence, resolutions, minutes, registers), ensuring accuracy, confidentiality, and audit-readiness
• Monitor timelines (including deadlines for filings, licenses and renewals), prompting stakeholders, and closure of administrative deliverables
• Assist with logistics and coordination of Board meetings, including collation of papers and follow-ups such as arranging for signatures and filing
• Liaise with internal stakeholders and external parties on scheduling, documentation, and information flow
• Handle payment-related tasks, including manual payment requisitions or via Ariba, and supplier onboarding
• Support the Legal and Corp Secretariat team on ongoing projects and initiatives
• Assist with any other ad-hoc administrative tasks being assigned from time-to-time

Requirements:

Qualifications

• Minimum Diploma qualification.
• Candidates with no prior experience are welcome to apply.

Skills

• Proficient in Microsoft Office applications.
• Good communication skills.
• Meticulous, organised, and able to multitask effectively.