Employer: Grace Orchard School
Job Description
The job holder ensures the smooth day-to-day operations of the school functions in areas of student and staff services, stakeholder management and general administration, in accordance with the school policies and procedures.
Responsibilities
- Administer Special Education (SPED) school Financial Assistance Scheme (FAS), Enabling Transport Subsidy (ETS) applications in accordance with the established eligibility criteria, including weekly updates to school management in case management meetings. Working in collaboration with Social Work Team Lead to make recommendations and maintain up-to-date tracking records of ongoing applications and appeals for effective follow up and monitoring.
- Work with the School Management in maintaining positive relationships with the schools stakeholders, such as students, parents, teachers, vendors, the broader community and external agencies in alignment to school values.
- Manage the access, filing and archival of school documents in compliance with PDPA.
- Responsible for procurement matters and processes as well as the management of school contracts, as applicable.
- Perform general clerical duties and other duties, as required
- Assist the Manager in the review and streamlining of processes for efficient and effective running of the General Office functions.
- Oversee the access and utilization of admin resources for school use e.g., printing and stationery.
- Oversee the coordination and administration of student and personnel matters.
- Support the implementation of security and safety procedures and measures in the school as part of the school admin team.
Requirement
- Diploma in any discipline or equivalent
- Good office administrative knowledge
- Proficient in MS Office
- Pleasant personality, customer-oriented and resourceful
- Meticulous with details and good communication skills
- Positive attitude and ability to work effectively both independently and as part of a team
