Role
This role will provide administrative and secretarial support to the General Manager.
Job Responsibilities
- Supports the General Manager with daily secretarial and administrative duties including but not limited to calendar management, travel arrangements, expenses management, event management and file management.
- Reminds the General Manager on important tasks and deadlines
- Prepares correspondences, meeting agendas, and presentation materials requested by the General Manager.
- Prepare documents for authorization by the General Manager.
- Drafts letters and official information releases
- Responsible for recording, transcribing and distributing minutes of the daily morning operational briefings
- Collates all departments monthly reports and compiles them into as a consolidated report for submission to the Owners.
- Manages all phone calls and prioritizes incoming communications for the Executive Office.
- Assist in project tracking and follow-ups to ensure timely completion of deliverables
- Liaises and corresponds with both internal and external stakeholders.
- Coordinating events and relevant logistics where needed
- Performs other ad-hoc duties/projects as assigned by the management.
Requirements
- Minimum Diploma and above
- At least 5 years prior experience in a similar capacity, preferably from Hospitality sector
- Discretion and tact for dealing with confidential information.
- Able to work independently and manage multiple priorities in a dynamic environment.
- Proven ability to work collaboratively with Senior Management
- Good written and oral communication skills
- Excellent administration and organizational skills
- Self-motivated individual who is able to multitask
- Meticulous and an effective problem solver
- Strong sense of responsibility and able to complete tasks with minimal supervision
- Proficient in MS Office (Word, Excel and PowerPoint)
- Works well under pressure
