Overview:
We are seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide comprehensive support to senior stakeholders. The ideal candidate will be adept at managing executive schedules, coordinating priorities, and ensuring smooth day-to-day operations. Beyond traditional EA/PA responsibilities, this role requires strong project management skills and the ability to assist in overseeing multiple workstreams and task management for the stakeholder.
Key Responsibilities:
- Provide full administrative support including calendar management, travel arrangements, expense reports, and correspondence.
- Serve as a key point of contact between the stakeholder and internal/external parties, ensuring effective communication and follow-up.
- Support in project management activities: track progress, coordinate deliverables, and ensure deadlines are met.
- Assist in task management by monitoring stakeholder's priorities, organizing workflows, and maintaining action item trackers.
- Prepare reports, presentations, and meeting materials as required.
- Conduct research and compile information to support decision-making.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Proactively anticipate the needs of the stakeholder and take initiative to resolve issues before they arise.
Requirements:
- At least 5 years of experience as an Executive Assistant, Personal Assistant, Project Assistant, preferably in a demanding, fast-paced and high-performance environment.
- Diploma/Degree of any discipline from a recognized institution
- Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
- Comfortable with project management and capable of overseeing task management for different workstreams.
- Excellent communication and interpersonal skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- High level of discretion, integrity, and confidentiality.
- Ability to work independently and adapt quickly in a fast-paced environment.
