OVERALL SUMMARY
The function is responsible for fulfilling all Charter Party requirements for spot voyages and time charter fixtures, ensuring customer satisfaction and maintaining the company's reputation as a Shipper of Choice, while controlling voyage-related expenses within acceptable levels.
AREAS OFRESPONSIBILITY
EXECUTIVE
- Monitor vessel movements and update operational systems accordingly.
- Review and respond to vessel-related communications, taking timely action.
- Manage voyage documentation and correspondence throughout the charter lifecycle.
- Coordinate with Superintendents, Commercial, Brokers, Agents &Vendors, and Masters to ensure smooth voyage execution.
- Appoint agents, arrange timely remittance, and oversee service providers as needed.
- Ensure compliance with company policies and contractual obligations,
- Maintain vessel certificates, Q88 or Baltic 99 forms (if applicable) and related records can refer to the relevant IT systems promptly.
- Initiate freight, demurrage and claims billing submissions.
Spot Voyages:
- Support pre-fixture planning and clearance processes.
- Facilitate voyage/discharge orders, stowage plans, bunkering plan and agent appointments.
- Manage post-fixture activities including cargo documentation and demurrage claims.
Time Charter Voyages:
- Coordinate pre-time-charter queries and documentation.
- Oversee time charter execution, owner's agent appointments, and claims billing.
- Ensure delivery/redelivery notices and contractual obligations are fulfilled.
Other Duties:
- Maintain communication with Security and Insurance & Claims department for vessels entering high-risk areas and arrange necessary security measures.
- Obtains various Letters of Indemnity(LOIs) from Charterers as applicable.
- Update Time-Bar records and liaise with internal departments (post fixture) as needed.
QUALIFICATION/ EXPERIENCE
- Diploma holder and above
- 1-2 years relevant working experience
- Basic IT knowledge, e.g. Microsoft Word, Excel, Email
- Good communication skills - spoken and written English
- Ability to work under pressure
- Team player and be time sensitive
