Executive, Executive Director's Office

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Executive%2C-Executive-Director's-Office/34777-en_GB/

We regret that only shortlisted candidates will be notified.

Job Purpose

The Logistics Institute - Asia Pacific (TLI-AP) is seeking a proactive and well-organised Executive to support the Executive Director's Office and the Institute's programmes and operations.

The successful candidate will work closely with the Executive Director and TLI-AP team to provide executive and administrative support, coordinate stakeholder engagements, and support programmes, events and day-to-day Institute activities.

Duties & Responsibilities

Executive Director's Office

• Manage the Executive Director's calendar, meetings, appointments and travel arrangements.
• Coordinate engagements with internal and external stakeholders, including universities, industry partners and clients.
• Prepare itineraries, meeting materials, correspondence and administrative documentation.
• Process travel claims, reimbursements and related administrative matters.
• Handle confidential information and documents with professionalism and discretion.

Programmes, Events & Stakeholder Engagement

• Provide administrative and logistical support for executive education programmes, workshops, events and industry engagements.
• Coordinate programme and event requirements, including speakers, participants, venues, registration and materials.
• Attend to programme enquiries and maintain relevant programme, training and events calendars.
• Support communications, participant feedback and post-event follow-up.
• Provide administrative and operational support for the MSc in Supply Chain Management and other TLI-AP programmes and initiatives.

Institute Administration

• Support procurement and general office administration.
• Maintain appropriate administrative records and documentation.
• Coordinate incoming correspondence and administrative requests.
• Support other Institute initiatives and projects as assigned.

Qualifications

• Diploma or degree from a recognised institution.
• Relevant experience in executive support, administration, programme coordination or event management would be advantageous.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Good written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office/Microsoft 365 applications.
• Resourceful, meticulous and service-oriented.
• Able to work independently as well as collaboratively within a team.
• Able to exercise professionalism and discretion when handling confidential information.
• Strong stakeholder management and coordination skills.

Candidate Profile

We are looking for a proactive and dependable individual who takes ownership of responsibilities, has strong attention to detail and is comfortable working in a dynamic environment. The candidate should be able to engage professionally with senior management, colleagues and external stakeholders while supporting multiple activities and priorities.