Executive, Dean's Office

This is a 1-year contract role, with potential renewal or conversion based on performance and organisational headcount.

Management of Learning Resources Centre (LRC)

• Overall responsibilities

1. Manage the operations of the Learning Resources Centre (LRC) which includes circulation, reference enquiries, tracking and monitoring of usage reports, resolve customer's feedback amicably, guide members on accessing the online resources and any library service-related areas.

2. Ensure the resources available in the LRC collections are up-to-date and easily accessible.

3. Liaise with stakeholders on the academic support materials needed for their programmes.

4. Source for learning resources to enhance the diversity of the collection in the LRC.

• Library Related Duties

1. Liaise with stakeholders on the acquisitions of textbooks to be deposited in the LRC.

2. Source of quotations from vendors, evaluate and compare the prices, and put-up recommendations on the vendor to engage for the purchase of books.

3. Responsible in ordering, receiving, claiming, monitoring, and coordinating all the collection related activities by making the necessary payments.

4. Ensure that there are no duplicate records related to order placing, receiving makes arrangement for the payment of bills.

5. Update the latest publications and inform stakeholders.

6. Maximize space in the LRC by relocating the old editions of the textbooks to make space for the new titles to be integrated in the main collection.

7. Liaise with vendors on the e-library collection and application matters.

8. Custodian of the e-library contract and ensures items indicated in the contract are fulfilled.

9. Monitor and handle renewal of e-library contract.

10. Develop and implement Work Instructions for Acquisitions, review of the Acquisitions Work Processes and Benchmarking.

• Cataloguing

1. Catalogue and process recently acquired books according to the Dewey Decimal Classification.

2. Input data into electronic catalogue for easy retrieval of academic resources available in the Learning Resources Centre.

3. Process the catalogued books and shelve the in the LRC Book Collection.

4. Develop and implement Work Instructions for Cataloguing, review of the Cataloguing Work Processes and Benchmarking.

• Supervision of Temp Staff

1. Roster temp staff to work onsite when the need arises.

Supporting the Dean in Academic Quality

• EduTrust and ISO Documentation

1. Develop and implement Work Instructions and ensuring that all documentations are accurate and easily retrievable.

2. Consult the respective stakeholders when developing work instructions to ensure roles and responsibilities are clearly defined.

• Provide secretarial support for academic committees

1. Plan for meetings

2. Ensure that presentation slides, reading materials, documents, etc are made available to members

3. Keep formal records of the discussions and decisions

• Support the Dean in developing academic guidelines, policies and regulations for the institution

• Coordinate with the relevant departments to assist with the work processes and academic reports.

• Oversee the Academic Dashboard

1. Coordinate with other departments in collating and tracking of the academic data

2. Provide data as requested by the Dean

• Support the Dean by communicating and coordinating with academic committees and other units / departments, as well as external stakeholders like university and industry partners.

• Proactively follow up with academic committees and other units / departments, as well as external stakeholders like university and industry partners to ensure that progress is made.

General

• To comply to all PSB Academy's governance and corporate policies and procedure.

• Involvement in Division and Organisation wide projects and meetings.

• Any other ad-hoc duties as required by the company from time to time.

Job Requirements

• Bachelor's degree with 1-2 years of experience.

• Equipped with strong administration, communication, and customer service skills.

• Team player.

• Willing to work shifts on weekdays and alternate Saturdays.

• Well versed in Microsoft Office applications.

• Prior experience in the library industry or Private / Education Sector would be an advantage.