Executive Assistant

About Us:

Wine Connection owns and operates the largest chain of wine retail shops and full-service wine-themed restaurants in Thailand and Singapore. We are the exclusive importer of 300+ labels of wines from around the world, craft beers, glassware and related accessories, as well as selected delicatessen products.

Since our inception in 1998, Wine Connection has steadily grown the number of wine retail shops and diversified into the full-service restaurant business by introducing the integrated retail wine shop – restaurant concept, becoming the leader in Asia with over 100 outlets to date, and counting.

Role Overview

We are seeking a highly capable Executive Assistant to provide dedicated business and coordination support to the Country General Manager (Singapore) and Executive Chairman. This role focuses on tracking priorities, supporting key initiatives and ensuring effective follow-through on leadership decisions.

The ideal candidate is structured, commercially aware and comfortable operating in a fast-paced retail and F&B environment.

Key Responsibilities

1. Country GM Office & Executive Support

• Provide dedicated administrative and coordination support to the Country GM and Executive Chairman.
• Act as a central coordination point between the Country GM and department heads.
• Prepare business summaries, management presentations and reporting materials for the Country GM as and when if needed.
• Consolidate operational and performance data into structured updates for review as and when needed.
• Manage confidential information with professionalism and discretion.

2. Project & Initiative Coordination

• Support the Country GM in tracking strategic initiatives and operational priorities.
• Maintain structured trackers for key projects under the GM's purview and highlight risks, delays, or execution gaps for timely intervention.
• Coordinate with relevant stakeholders to ensure alignment, follow-through, and smooth execution of initiatives.
• Support special projects assigned directly by the Country GM and Executive Chairman.

3. Governance & Execution Follow-Through

• Document management meetings chaired by the Country GM and track agreed action items
• Ensure decisions made at leadership level are communicated effectively and executed across departments.
• Support internal coordination for initiative rollouts, ensuring all initiatives are implemented efficiently.

Requirements

• Diploma or Degree in Business Administration, Hospitality or related field
• 2–3 years of relevant experience in administration, operations or project coordination
• Experience in F&B or retail operations is an advantage
• Strong proficiency in Microsoft Excel and PowerPoint
• High level of professionalism and discretion in handling confidential matters
• Highly meticulous with strong attention to detail
• Positive, self-motivated and resilient with a strong sense of ownership and accountability
• Able to work independently and manage multiple priorities
• Strong interpersonal skills; comfortable working with staff across all levels