Executive Assistant

Job Description: Executive Assistant to CEO

Company Overview

SeedRock is a MAS-regulated multi-family office and licensed fund manager serving ultra-high-net-worth families and institutional clients in Singapore and internationally. We operate as the professional architecture that sophisticated families build when they outgrow the traditional banking system. Our environment is fast-moving, relationship-driven, and high-stakes. We do not operate like a bank. We do not think like one either.

The Role

This is not a conventional assistant role. We are looking for one person to be the operational backbone of the CEO's office. Someone who anticipates needs before they are voiced, executes plans before they are chased, and protects the CEO's time, energy, and focus as if it were their own most valuable resource.

You will sit at the intersection of two functions. First, you will support the execution of marketing initiatives, taking direction and frameworks set by the CEO and completing them to a high standard of quality. Second, and more critically, you will manage the CEO's daily world his schedule, his meetings, his travel, his logistics, and the hundred small decisions that currently cost him mental energy.

If you are the kind of person who waits to be told what to do next, this role is not for you. If you are the kind of person who quietly figures out what needs to happen and makes it happen, read on.

What will you do

You will attend client meetings and internal sessions alongside the CEO, take notes, track follow-ups, and ensure nothing falls through the cracks after the room clears.

You will manage the CEO's calendar with judgment, not just filling slots but protecting space, sequencing meetings sensibly, and flagging conflicts before they become problems.

You will handle all travel and logistics arrangements, from booking flights and accommodation to arranging chauffeur services, restaurant reservations, and event tickets. You will not just book what is asked. You will book what is right on budget, on time, and occasionally better than expected.

You will support the production and maintenance of marketing collateral on an as-needed basis, working from direction and frameworks provided by the CEO and seeing each piece through to completion without requiring constant supervision.

You will manage information flow ensuring the CEO has what he needs before meetings, that communications are followed up on, and that his day is structured to allow him to operate at his best.

What We Are Looking For

We are not looking for the most experienced candidate in the room. We are looking for the sharpest and most self-aware.

You should be early in your career, fresh graduate or up to three years of working experience. You should be someone who observes carefully, adapts quickly, and takes pride in doing things the right way without being asked twice.

You should have the emotional intelligence to read a room and the discretion to handle sensitive information without it leaving the room. You should understand that supporting someone well is a skill in itself, and one worth mastering.

You should be resourceful. When something needs to get done and there is no playbook for it, you find a way. You do not come back with reasons why it is difficult. You come back with a solution.

A background in finance or wealth management is not required. An interest in building one is welcome.

What This Role Will Give You

You will have a front-row seat to how a boutique wealth management firm is built and run. You will be exposed to client relationships, institutional thinking, investment conversations, and the operational reality of a regulated financial firm. If you are curious and capable, this role will teach you more in two years than most graduate programmes deliver in five.

The right person in this role grows. That is not a recruitment line. It is what has happened here before.