Executive Assistant / PA

Executive Support:

• Prepare board presentations, investor decks, and strategic documents
• Coordinate with the parents company entities
• Handle confidential business matters with discretion and professionalism
• Act as gatekeeper and first point of contact for executive communications

Business Coordination:

• Facilitate communication between Singapore management team and China remote development team
• Organize meetings, team building events, and cross-bordercollaboration sessions
• Support product launches, pilot programs, and customer onboarding initiatives
• Track key business metrics and prepare weekly/monthly reports for management

Project Management:

• Manage special projects and strategic initiatives
• Coordinate with external partners (RegTech vendors,government agencies, industry associations)
• Support business development activities (client meetings, partnership negotiations)
• Organize industry events, conferences, and networking activities
• Maintain project timelines and ensure deliverables are met

Administrative & Operations:

• Manage office operations and vendor relationships
• Coordinate with HR on recruitment, onboarding, and employee engagement
• Handle expense reports, invoices, and budget tracking
• Maintain filing systems (both digital and physical)
• Support ad-hoc administrative tasks as needed

Required Qualifications

Education & Experience:

• Bachelor's degree in Business Administration, Management, or relatedfield
• 3-5 years of experience as Executive Assistant, Personal Assistant, or similar role
• Prior experience in fintech, technology, or financial services strongly preferred
• Experience supporting C-level executives in fast-paced startup environments

Technical Skills:

• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word) and Google Workspace
• Experience with project management tools (Notion, Asana, or similar)
• Familiar with video conferencing platforms (Zoom, Microsoft Teams, DingTalk/Feishu for China team)
• Strong data management and documentation skills

Language Skills:

• Excellent written and verbal English (Required)
• Mandarin proficiency is a strong plus (for China team coordination)

Personal Attributes:

• Exceptional organizational skills and attention to detail
• Ability to multitask and prioritize in a dynamic environment
• Strong interpersonal and communication skills
• High degree of professionalism and confidentiality
• Proactive problem-solver with ownership mindset
• Culturally sensitive and comfortable working across Southeast Asia and China