Role Summary

The Personal Assistant / Administrative Executive providescomprehensive administrative and coordination support to senior management.This role focuses on scheduling, communication, and operational coordination toensure smooth day-to-day business activities.

In addition, the role includes ad-hoc drivingsupport for business-related purposes when required.

Key Responsibilities

Executive & Administrative Support(Primary Scope)

Manage calendars, schedule meetings, and coordinate appointments
Handle correspondence, including calls, and document preparation
Arrange itineraries, and accommodation
Coordinate internal and external meetings, including logistics and follow-ups
Maintain records, filing systems, and confidential documents
Liaise with internal departments and external stakeholders on administrative matters

Office & Operational Coordination

Support office administration and general operations
Assist with procurement, vendor coordination, and basic facilities matters
Track expenses, submit claims, and support basic finance/admin processes
Ensure smooth coordination of day-to-day business activities

Driving Support (Secondary / Ad-hoc)

Provide driving support for management when required for business purposes
Ensure timely and safe transportation to meetings and appointments
Maintain cleanliness and basic upkeep of the assigned vehicle
Assist with errands or document collection/delivery as needed

Note: Driving duties are ad-hoc and secondary tothe primary administrative responsibilities of the role.

Requirements

Diploma or above in Business Administration or related field
Prior experience in administrative, coordination, or PA roles preferred
Strong organizational and time management skills
Good communication and interpersonal skills
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Possess a valid driving license with a good driving record

Working Arrangement

Based in office with regular interaction with internal stakeholders
Working hours aligned with business operations
Driving duties are assigned based on business needs and are not the primary function of the role

Personal Assistant (PA) / Administrative Executive

Executive Assistant (EA/PA)