We are seeking an Executive Assistant to join our team in Singapore on a 6-month maternity cover contract. This position is ideal for a highly organized, proactive and professional individual who thrives in a fast-paced, global environment. You will support a senior executive and act as a central point of coordination, enabling smooth operations and seamless communication.
As Executive Assistant, you will provide high-level administrative support, manage complex calendars and logistics, and help ensure the executive's time and attention are focused on strategic priorities. This role requires discretion, a strong sense of ownership and the ability to multitask across a range of administrative and operational responsibilities.
Responsibilities
- Provide day-to-day administrative support to a senior executive based in Singapore.
- Manage calendars, coordinate internal and external meetings and resolve scheduling conflicts.
- Organise complex domestic and international travel arrangements including flights, accommodation, visas and itineraries.
- Handle expense reports, invoice processing and budget tracking using internal systems.
- Draft, proofread and edit correspondence, presentations and reports with attention to detail.
- Coordinate with internal and external stakeholders to support key initiatives and meetings.
- Maintain confidentiality and professionalism in handling sensitive information.
- Support logistics for regional team meetings, offsites and other events as needed.
Preferred qualifications and skills
- Minimum 5 years of experience in executive or administrative support roles in a fast-paced, multicultural environment.
- Strong proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Excel) and collaboration tools such as Teams.
- Excellent communication, organisational and time management skills.
- Ability to anticipate needs, manage multiple priorities and work with minimal supervision.
- High level of professionalism, discretion and a proactive, can-do attitude.
