Executive Assistant (Crypto / HFT Startup)

About the Company

Our client is a stealth-mode, high-growth trading technology firm operating at the cutting edge of quantitative finance and crypto. With a lean team of fewer than 15 people, they are scaling fast and need operational firepower to keep up with demand.

This is a rare chance to step into an early-stage startup where every action has direct impact, and where youll operate side-by-side with founders and senior leadership driving 24/7 growth.

Role Overview

Were looking for a mission-critical Executive Assistant who thrives in chaos, takes initiative, and wants to be more than just an EA.

This role is half Executive Assistant, half mini Chief of Staff: youll manage the daily operational backbone (scheduling, recruiting, admin) while also plugging gaps, unblocking leadership, and keeping the companys momentum sharp.

If youre hungry, adaptable, and want front-row access to how a high-growth startup scales globally this is it.

Key Responsibilities

Core Duties

• Master calendar coordination and time-zone alignment for senior leadership (CEO, Co-Founder, Head of Growth)
• Handle admin tasks, document prep, and rapid follow-ups
• Drive recruiting ops: scheduling, candidate check-ins, coordinating with hiring team
• Serve as the catch-all operator solving whatever slows the team down

Stretch Opportunities (for the right person)

• Assist with internal projects, research, and reporting
• Contribute to customer/community support touchpoints
• Take on special projects with founders that cut across business functions

Requirements

• Startup mindset urgency, ambiguity, and always-on pace energize you, not drain you
• Proactive problem-solver anticipate needs and act before being asked
• Tech-savvy operator comfortable with productivity tools, Slack/Notion-type workflows
• Strong communicator polished written and verbal English
• Organized and detail-driven able to keep multiple plates spinning smoothly
• Personable & adaptable you can hold your own with founders, partners, and candidates alike

Nice-to-Have

• Prior EA or Chief of Staff experience in a startup or founder-led environment
• Experience supporting senior executives with heavy workloads and shifting priorities
• Willingness to travel 12 times per year for global conferences and offsites

Why Join Us

• Work directly with founders and leadership at a pivotal scaling moment
• Become the operational heartbeat of a company doubling revenue every two weeks
• Fully remote, globally distributed team with elite operators and technologists
• Unparalleled exposure to crypto, HFT, and startup growth operations
• Competitive compensation + future growth opportunities

Equal Employment Opportunity

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.