Overview
A transnational industrialist relocating to Singapore is seeking a highly autonomous Executive Assistant / Chief of Staff to act as a trusted operational proxy.
This is not a traditional administrative role-the successful candidate will operate under a Completed Staff Work philosophy, taking full ownership of execution, presenting solutions, and requiring minimal oversight.
The role will start as a remote-first ground operator, responsible for pre-staging the Principal's personal and business infrastructure in Singapore, before evolving into a hybrid Executive and Investor Relations function upon arrival.
Key Responsibilities
Phase 1: Lifestyle & Infrastructure Setup (Pre-Arrival)
- Oversee end-to-end setup of a luxury residence (Sentosa), including handover, furnishing, and vendor coordination
- Liaise with interior designers, contractors, and service providers to ensure immediate readiness
- Manage sourcing and finalization of a corporate lease for a chauffeur-driven ultra-luxury MPV
- Identify, vet, and onboard a professional executive driver
- Source, assess, and onboard a high-calibre live-in domestic helper/cook
- Manage the sourcing, vetting, and acquisition/importation of a family dog in compliance with Singapore regulations
- Establish all local infrastructure: banking relationships, utilities, telecoms, insurance, and administrative requirements
- Ensure a seamless, walk-in ready environment for the Principal and family
Phase 2: Business & Strategic Support (Post-Arrival)
- Act as the Principal's gatekeeper and representative for Singapore-based matters
- Manage communications, priorities, and scheduling with precision and discretion
- Coordinate high-level engagements with investors, private banks, and corporate partners
- Prepare briefing materials, manage follow-ups, and ensure flawless execution of meetings
- Establish and maintain the administrative and operational infrastructure of the Singapore office
- Implement systems, processes, and workflows to support efficiency and scale
Requirements
- Proven experience supporting Ultra High Net Worth (UHNW) individuals, single-family offices, or C-suite executives in Singapore
- Demonstrated ability to independently manage luxury real estate, vendors, and private household staff
- Highly autonomous, resourceful, and decisive-able to operate effectively in unstructured, high-trust environments
- Strong understanding of Singapore's local ecosystem (banking, property, vendors, regulatory landscape)
- Exceptional discretion, judgment, and commitment to confidentiality
- Comfortable working remotely with zero supervision, while remaining highly responsive and mobile across Singapore
- Strong communication and stakeholder management skills, with the ability to interact confidently with senior executives and investors
Other Information
- EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)
- EA Personnel Name & Registration Number: Keith Wong (R24125987)
