Executive Assistant

About Channel Management Systems Pte Ltd

Established in 2002, Channel Management Systems Pte Ltd (CMS) is a boutique Singapore logistics, fleet management, and cold chain delivery firm. We operate like an agile, high-growth startup-constantly innovating, integrating digital tools, and delivering high-touch operational excellence.

We are expanding our business lines and digital initiatives. The Founder & Owner is seeking a sharp, highly organized, and emotionally intelligent Executive Assistant to serve as his right-hand operational execution partner.

The Role & What Makes It Exciting

This is not a traditional, routine desk-bound secretarial job. You will work side-by-side with the Founder to convert strategic vision into ground execution. From managing high-priority client touchpoints and coordinating fleet operations to organizing vendor contracts and helping launch new operational software, your daily scope will be dynamic, challenging, and fast-paced.

If you thrive in a nimble, fast-moving environment with startup energy-where your attention to detail and interpersonal skills directly impact company growth-this role is for you.

Key Responsibilities

• Executive Support & Execution: Function as the central point of coordination for the Founder, tracking project milestones, prioritizing action items, and ensuring seamless operational execution across multiple business endeavors.

• Stakeholder & Human Relations: Serve as the diplomatic, professional bridge between management, external corporate clients, vendors, driver partners, and operational staff.

• Document & Workflow Management: Draft business correspondence, track commercial service agreements, manage client rate cards, maintain operational tracking records, and ensure precise record-keeping.

• Operational & Project Coordination: Assist in organizing daily fleet schedules, vendor intake, special delivery contracts, and non-routine business troubleshooting.

• Process & Technology Support: Coordinate with technology partners and assist in standardizing operational workflows across company platforms.

Requirements & Qualifications

• Maturity & Emotional Intelligence (High EQ): Exceptional interpersonal capability to communicate effectively, build trust, and handle interactions with people from all walks of life-from C-suite corporate clients to frontline drivers. A good command of English is a plus.

• Meticulous Attention to Detail: Outstanding organizational and task management skills. High accuracy in handling scheduling, documentation, contracts, and execution tracking.

• Problem-Solving & Adaptability: A sharp, resourceful mind capable of thinking on your feet in a fast-paced environment.

• Prior Experience:Logistics background is NOT required. Candidates with backgrounds in hospitality, high-touch corporate services, customer management, or executive support are strongly encouraged to apply.

• Tech-Savvy & Adaptable: Comfortable using modern productivity tools, digital messaging platforms, and structured spreadsheets/dashboards.

• Commitment & Ownership: High sense of personal ownership, initiative, and dedication to growing alongside the business.

What We Offer

• Direct mentorship and working relationship with the Founder.

• Dynamic, non-bureaucratic, startup-style work environment.

• Opportunities to expand scope into business operations, tech automation, and account management as the company scales.

• Competitive salary package commensurate with experience and performance.

How to Apply

Interested candidates are invited to submit their updated resume detailing relevant experience and availability via MyCareersFuture.