We are seeking a highly organised, professional, and proactive Executive Assistant to provide comprehensive administrative and executive support within a fast-paced office environment. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities while supporting senior stakeholders and ensuring smooth day-to-day office operations.
The Job:
- Office & Administrative Support: Oversee daily office operations, including office supplies management, meeting room coordination, vendor liaison, and general office upkeep to ensure a well-run workplace.
- Executive & Calendar Management: Provide full calendar and schedule management for senior leaders, including meeting coordination, appointment scheduling, reminders, and preparation of agendas and materials.
- Document & Correspondence Management: Prepare, review, and manage correspondence, reports, presentations, and confidential documents; maintain organised digital and physical filing systems.
- Meeting & Travel Coordination: Arrange internal and external meetings, video conferences, and business travel (flights, accommodation, itineraries); support meeting minutes and follow-ups where required.
- Finance & Administrative Tracking: Support expense claims, invoice processing, petty cash management, and basic budget tracking; liaise with finance or external vendors as needed.
- Stakeholder Support: Act as a key point of contact for internal teams, clients, and visitors; manage calls, emails with professionalism.
The Talent:
- Excellent verbal and written communication skills, with a professional and polished approach.
- Highly organised with strong time management, attention to detail, and structured thinking.
- Discreet, reliable, and trustworthy, with the ability to handle confidential information.
- Proactive, resourceful, and solution-oriented in a fast-moving environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) or similar productivity tools.
Next Steps:
- Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.
- Apply through this application or send your resume to [Confidential Information] in MS Word Copy. We'd love to hear from you!
- We regret that only shortlisted candidates will be notified.
Tan Khai Xin
Direct Line: 8298 9606
EA License No: 91C2918
Personnel Registration Number: R21100831
