Executive Assistant

Executive Assistant (APAC Institutional Team)

Client: A US HQ, leading independent, privately held asset management firm recognized among the top five U.S. fund families by Barron's. The company specializes in active management across equities, fixed income, and private credit, guided by rigorous research and disciplined portfolio construction. With a long-term investment mindset, the firm is committed to delivering sustainable value to its clients. Its offerings span mutual funds, managed accounts, and alternative strategies designed to meet diverse investor needs.

Location: Singapore

Candidate Profile: The role needs someone who is between 7-10 yrs experience and energetic to fit in a dynamic environment. Someone who has demonstrated in their past roles that they have the temperament to stay with the company and not jump ship quickly

Overview

Our client, a leading global asset management firm, is seeking a highly capable and commercially aware Executive Assistant to support the Head of Institutional, Asia Pacific.

This is a pivotal role within a growing APAC office, requiring an individual who can operate with maturity, discretion, and strong stakeholder engagement across internal teams, private banking clients, and institutional partners.

Key Responsibilities

• Executive & Calendar Management
• Provide end-to-end calendar management across multiple time zones (APAC, US, Europe)
• Coordinate complex scheduling including leadership visits from global headquarters
• Act as a central point of coordination for senior stakeholder engagements
• Travel & Logistics
• Manage detailed travel planning including international itineraries, visas, and last-minute changes
• Ensure seamless execution of travel logistics for the Head of Institutional and visiting leadership
• Client & Event Coordination
• Support the planning and execution of client-facing events with private banks and institutional partners
• Liaise directly with external stakeholders to coordinate meetings, roadshows, and events
• Ensure high-quality client experience aligned with the firm's brand
• Stakeholder Management
• Collaborate closely with internal teams across regions, particularly US headquarters
• Build strong working relationships with private banks and institutional clients
• Act as a trusted liaison between senior leadership and key stakeholders
• Office & Operational Support
• Support day-to-day office coordination for a lean and growing team (5 members currently)
• Anticipate needs and proactively manage priorities in a dynamic environment

Candidate Profile

7–10 years of experience in Executive Assistant or similar high-touch support roles

Prior experience supporting senior leadership within financial services, asset management, or private banking preferred

Strong exposure to client-facing environments and event coordination

Excellent communication skills with the ability to interact confidently across cultures and seniority levels

Highly organised, detail-oriented, and able to manage multiple priorities independently

Culturally aware and comfortable working across global time zones

Proactive, discreet, and solutions-oriented mindset

What Success Looks Like

Seamless management of complex schedules and travel across geographies

High-quality execution of client engagements and events

Strong internal and external stakeholder relationships

Ability to operate as a trusted right-hand to senior leadership