Overview
This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).
Job Responsibilities
1)Billing and charging matters
- Timely verification of each day's surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors
- Follow up with vendors, nursing, clinicians, or other disciplines colleagues for any charging issues
- Follow up with patients or business office for billing issues
2)Procurement and management of OT supplies and equipment
- Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT
- End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing
- Work with MMD on inventory levels for stock and non-stock items
- Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders
- Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area
- Requisite, control and maintain utilization of office supplies in the assigned area
3) Other Administrative Duties
- Daily Updates of OT listing schedule to Surgeons
- Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
- Ordering of pantry and stationary supplies, ensuring they are at par level
- Printing of implant cards for patients who had implant surgeries
Requirements
- Diploma or equivalent professional qualifications.
- Minimum 2 years of experience in clerical and administrative duties.
- A good understanding of accounting and figures.
- Good computer skills in Word, Excel and Power Point.
- Good communication and interactive skills.
- Able to work independently.
.Only Singapore Citizens and Singapore Permanent Residents may apply.
