Executive Assistant

Company Description Accomy is focused on redefining business travel by delivering more cost-effective and enjoyable experiences for corporate travelers. Through zero-cost hotel and flight sourcing, Accomy identifies a wide range of options at the lowest available rates. The company offers a digitized expense management system that streamlines approvals, tracking, and reimbursement for business trips. Accomy's solutions help organizations manage travel budgets more efficiently while improving the user experience for employees on the move.

We are looking for a trusted right-hand individual who can seamlessly manage both professional and personal responsibilities, accompany the CEO on international business trips, and ensure that his demanding schedule, travel arrangements, meetings, and daily activities run efficiently.

The ideal candidate is proactive, discreet, adaptable, and comfortable working in a fast-paced, international business environment where priorities can change quickly.

You will be expected to anticipate needs, solve problems independently, and handle matters with minimal supervision.

Key Responsibilities

1. Executive & Business Support

* Manage the CEO's calendar, appointments, meetings, and daily priorities.

* Coordinate with senior executives, business partners, clients, and external stakeholders.

* Prepare meeting schedules, briefing materials, agendas, and follow-up items.

* Track important commitments, deadlines, and action items.

* Manage correspondence and communications on behalf of the CEO when required.

* Liaise with internal departments to ensure timely execution of the CEO's instructions.

2. International Travel & On-the-Ground Support

* Accompany the CEO on frequent domestic and international business trips.

* Plan and coordinate end-to-end travel arrangements, including flights, hotels, transportation, visas, and itineraries.

* Manage meetings, reservations, appointments, and logistics while travelling.

* Provide on-the-ground assistance during business trips, conferences, and corporate events.

* Handle last-minute itinerary changes, disruptions, and unexpected situations.

* Ensure travel schedules are efficient, comfortable, and well coordinated.

3. Personal Assistance & Lifestyle Management

* Assist with personal appointments, reservations, errands, and day-to-day arrangements.

* Coordinate dining reservations, personal travel, social engagements, and other lifestyle requirements.

* Manage personal schedules alongside professional commitments.

* Liaise with external service providers, vendors, and household or lifestyle-related contacts when necessary.

* Handle confidential personal matters with professionalism and discretion.

* Anticipate the CEO's requirements and proactively arrange necessary support.

4. Coordination & Special Projects

* Support ad hoc assignments and special projects across the Group's businesses.

* Conduct research, prepare summaries, and coordinate with relevant parties.

* Follow up on assigned tasks to ensure completion.

* Act as a reliable point of coordination between the CEO and relevant internal or external stakeholders.

* Assist in organizing business functions, executive meetings, and private engagements.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and travel planning.
• Experience preparing and reconciling Expense Reports and supporting expense management processes.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels.
• Proficiency in Administrative Assistance tasks such as document preparation, record keeping, and office coordination.
• High level of attention to detail, organization, and time management in a fast-paced environment.
• Comfort with hybrid work arrangements and ability to work independently with minimal supervision.
• Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace; calendar and conferencing tools).
• Prior experience supporting senior leaders or executives; experience in travel or tech-related industries is an advantage.
• Relevant diploma or degree in Business Administration or a related field, or equivalent professional experience.