Executive, Accounts Payable

The Executive Accounts Payable is responsible for managing day-to-day invoice processing, vendor payments, and account reconciliations in line with company policies and financial controls. This role ensures accurate and timely payment cycles, maintains positive vendor relationships, and supports month-end closing activities. The Executive also assists in resolving discrepancies, preparing reports, and contributing to continuous process improvements within the AP function.

Key Responsibilities

1. Invoice Processing

• Review invoices from vendors and verify that invoices are accurate, properly coded, and approved for payment.
• Enter invoices into the accounting system for processing.

2. Payment Processing

• Prepare and process payments (e.g., checks, electronic transfers) to vendors.
• Ensure timely payment of invoices to avoid late fees or disruptions in services.
• Reconcile payments with vendor statements to ensure accuracy.

3. Vendor Management

• Maintain vendor records and ensure they are up to date.
• Communicate with vendors regarding payment inquiries or discrepancies.

4. Expense Reporting

• Review and process employee expense reports.
• Ensure compliance with company expense policies and guidelines.
• Reconcile expense reports with supporting documentation.

5. Account Reconciliation

• Reconcile accounts payable transactions with general ledger accounts and resolve discrepancies between accounts payable records and general ledger.

6. Financial Reporting

• Generate reports related to accounts payable for management review.
• Provide analysis of accounts payable data to support decision-making processes.
• Provide support and information for forecasting activities.

7. Compliance and Audit

• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist with internal and external audits by providing requested documentation and explanations.

8. Process Improvement

• Identify opportunities to streamline accounts payable processes and improve efficiency.
• Implement best practices and automation tools to optimize workflow.

9. Cross-Functional Collaboration

• Collaborate with other departments such as finance and procurement to resolve issues and improve processes.

Required Qualifications

• Degree in Accounting, professional qualifications would be an added advantage.
• Minimum 1 year of experience in accounts payable.
• Experience working with ERP systems (e.g. SAP, Oracle) will be an added advantage.

Skills

• Meticulous and possess good communication and interpersonal skills.
• Positive working attitude and ability to work in a dynamic and face-paced environment.
• Ability to handle high volume of transactions.
• Able to multi-task, work independently and meet tight timelines.
• Proficiency in Microsoft office applications, especially MS Excels.
• Familiarity with tax regulations (e.g. GST, VAT).
• Problem solving mindset with a focus on process improvement.