The Role
As an AP executive, your responsibilities include but is not limited to:
Invoice Processing for APAC Region:
- Manage and oversee the full-cycle processing of accounts payable invoices for the APAC region, ensuring all invoices are accurately captured, verified, and processed in a timely manner.
- Maintain accurate records of all transactions and ensure proper documentation for audit and compliance purposes
Follow-Up on Invoice Approvals:
- Act as a liaison between the Accounts Payable (AP) team and the Commercial and Marketing departments to ensure that invoices are reviewed and approved according to the company's procedures.
- Track approval status and follow up with relevant stakeholders to resolve any delays or discrepancies.
New Vendor Onboarding:
- Coordinate and facilitate the onboarding process for new vendors, ensuring that all necessary documentation and compliance requirements are completed.
- Update vendor information in the company's financial systems and ensure proper setup for payments.
Purchase Order Creation:
- Generate and manage purchase orders in accordance with company policies and project needs.
- Ensure that purchase orders are properly matched to vendor invoices for accurate and timely payment processing.
Managing Petty Cash Transactions:
- Oversee and maintain the petty cash fund, ensuring proper documentation and tracking of all transactions.
- Regularly reconcile petty cash balances and provide reports as needed for internal review and auditing purposes.
Other Duties as Assigned:
- Take on additional responsibilities and ad hoc tasks as assigned by management, contributing to the smooth functioning of the finance and operations teams
Your Profile
- You should have a minimum qualification of Diploma in Accountancy or its equivalent and bring with you 3 years of experience in the relevant capacity.
- You have good time management skills, have attention to details, possess good communication skills and are a team player.
- Prior experience in SAP and immediate availability will be advantageous.
