Job Summary
The Accounts Payable Executive is responsible for managing end-to-end accounts payable activities. This role requires independent handling of invoice processing, supplier payments, reconciliations, month-end closing, and compliance matters, while working closely with internal stakeholders, outsourced service providers, and Treasury to ensure accurate and timely payments.
Key Responsibilities
Invoice Processing & Controls
- Receive and manage hard and soft copy supplier invoices for designated companies
- Scan invoices into the invoice scanning system and validate captured data in Business Central (BC)
- Ensure invoices are accurately matched to purchase orders and goods receipts
- Monitor PO interfaces to ensure all POs are successfully processed and resolve any stuck transactions
- Liaise with Purchasing and IT teams to resolve PO interface and system-related issues
Supplier & Stakeholder Management
- Handle supplier invoices independently, including investigation and resolution of discrepancies
- Manage supplier and internal stakeholder queries related to invoice processing and payment status
- Assist Managers in reviewing new vendor setups and vendor master data changes
- Follow up on long-outstanding vendor creation and update requests
Payments & Treasury Support
- Prepare and process supplier payments in a timely and accurate manner
- Prepare payments directly on the bank platform (SEB)
- Prepare bi-weekly funding forecasts and cash requirements for the Treasury team
Reconciliations & Month-End Closing
- Perform monthly reconciliation of supplier statements of accounts
- Execute month-end closing activities for designated companies, including reconciliation of AP sub-ledger to General Ledger (GL) balances
- Perform month-end PO accruals and ensure accurate journal entries are recorded
- Work closely with GL and AR teams to ensure intercompany balances are fully reconciled each month
Tax, Compliance & Audit Support
- Prepare GST filings for designated companies and ensure compliance with local tax regulations
- Coordinate with outsourced VAT service providers to review invoices for potential VAT claims
- Support Senior Manager in SOX walkthroughs, internal audits, and external audits by providing required documentation
- Assist Senior Manager in UAT testing, system enhancements, and finance-related projects
Process Improvement & Additional Responsibilities
- Manage credit card claims and reconciliations, identifying gaps and proposing process improvements
- Actively participate in continuous improvement initiatives to enhance AP processes and controls
- Support ad-hoc requests from other departments and finance leadership
- Perform other administrative and finance-related duties as assigned
Qualifications & Experience
- Degree in Accounting, Finance, or a related field
- 35 years of experience in Accounts Payable
- Hands-on experience with ERP systems (e.g., Business Central or similar)
- Understanding of basic accounting principles and journal entries, with strong attention to detail
- Strong analytical, organizational, and problem-solving skills
- Ability to work independently and manage multiple priorities
