Events & Operation Executive ( Farrer Road)

(A) Event Management

- To plan, prepare and provide support for the organisation of school

events, mainly in the area of food catering. The work includes:

o Sourcing of suitable caterers/vendors for provision of food

catering/refreshment Sourcing of food items for ad-

hoc/special school events.

o The planning of menu, making special arrangements for

people with special diets/allergies.

o Working with the schools Admin. Manager/Admin. Executive

on the budget and procurement matters.

o Managing logistics requirements.

o Liaising with vendors and working hand-in-hand with the

school staff to carry out events smoothly.

- To work with the school and/or schools stakeholders in organising

formal dinners/lunch held outside school (e.g. hotel), which includes

attending external work meetings and overseeing the set up of

external venues for the events.

(B) School Operations

- To be main person-in-charge of the operations of the Printing Room

and manage printing requests from teachers. The work entails:

o Working closely with Exam. Committee in the printing of

exam. papers, and be responsible for the security of the

exam. papers (i.e. to ensure the safekeeping of exam. papers

after it is printed).

o Ensuring that the exam Standard Operating Procedures

(SOPs) are followed for the printing of exam. papers.

o Meeting the respective teachers-in-charge to go through the

printing requirements of each exam./test paper.

o Ensuring that all printing requests are completed on time.

o Guiding teachers/staff in the proper use of the printing

machines. Train new Gen. Office staff / Operation Support

Officers (OSO) in the printing SOPs and operation of the

printing room.

o Being the point of contact for on-site technicians in the

troubleshooting of printing machines.

o Upkeeping the cleanliness and tidiness of the Printing room.

- When necessary, to be deployed to the schools General Office at

assigned periods to provide customer service and student support

service at the General Office reception counter.

- To follow the schools SOPs and provide administrative support

together with the School Admin. Team.

- Play a role in the school emergency exercises and other

administrative/operational areas, which may be required from time to

time.

(C) Canteen Operations

- To assist the school in the management of Canteen Vendors. The

work entails:

o Do daily checks to ensure that Canteen Vendors adhere to the

Health Promotion Board (HPB) guidelines.

o Work with the Operations Manager (OM) to communicate

important announcements to the Canteen Vendors (e.g.

canteen closure due to school events, etc).

o Attend termly Canteen meetings and write minutes for the

meetings.

o Attend briefings conducted by HPB with the Canteen Vendors.

Requirement:

Preferably have at least 3 years of relevant experience in:
Working with multiple parties (internal and external
customers) in organization of events.
Organization of food catering for events.
Preferably have at least 3 years of relevant experience in:
Printing (in the use of heavy-duty digital copiers)
Managing a Printing Room in a school setting
Printing and handling sensitive and critical bulk printing in
a limited time.
Have knowledge on Health Promotion Board requirements for
School Canteens and preferably have at least 1 year of experience
in supervising/managing Canteen Vendors.
Preferably have at least 1 year of experience (within the last 2 years)
working in a local mainstream school environment in providing
service at reception counter.
Have strong communication and good interpersonal skills.
People-oriented.
Have strong organizational skills and be able to manage projects
and resources independently and effectively.
Able to multi-task and be composed under pressure.
Proficient in written and spoken English
PC literate

Duration/ Working hours:

1 year contract (Option to extend another 1 year) 1 Oct 2025 to 30 Sep 2026

Mondays to Fridays: 10:00am. to 5:30pm, inclusive of 45min lunch
break
Service is not required on Saturdays, Sundays and gazetted public
holidays, except for school events that fall on Saturdays.
Personnel will also be required to be present for school events that
may start as early as 7:00am or end as late as 10:00pm. Approximate
number of such events per year: 5 9.
There will be approximately 3 4 events that require personnel to work
off-site (outside the school) at external venues where the school events
are taking place.
. During exam period when there are exam papers to be printed, start time
is 9am. (Approximately 2-3 weeks in August and 3-4 weeks in Sep/Oct).

.. We regret to inform only shortlisted candidates will be notified.