Events & Marketing Officer

Company Description

Axiom Asia Private Capital is a private equity firm specializing in investments across Asia through primary funds, co-investments, and secondaries. Established in 2006, Axiom manages over US$9 billion in fund commitments for institutional investors worldwide. The firm is recognized for its expertise in navigating the diverse and dynamic markets of Asia. Axiom aims to build long-term relationships with its clients by delivering exceptional investment results through strategic and disciplined approaches.

Role Description

The IPS Events & Marketing Officer will be a key member of Axiom Asia's Investor Partnership Services (IPS) team. This role will be investor-facing and events-driven, with full ownership of end-to-end planning and execution of investor engagement events across globally. The ideal candidate brings a hospitality mindset, a proactive can-do attitude, and the ability to balance professionalism, multitasking, and meticulous attention to detail in high-stakes environments.

Core Responsibilities

1. Strategic Event Planning (30%)

• Collaborate with the IPS team to develop and manage the annual event calendar, aligning with fundraising and investor engagement priorities.
• Brainstorm and curate high-touch hospitality experiences such as dinner receptions, company visits, personalised messages, and gifts.
• Research and evaluate venues globally that meet Axiom Asia's standards of professionalism and budget.
• Prepare detailed event proposals including budgets, schedules, and vendor recommendations for management approval.
• Conduct site inspections and vendor assessments to ensure suitability.
• Consolidate post-event feedback and team debriefs, integrating insights into future planning.
• Reconcile budgets, oversee vendor payments, and maintain an archive of event assets, vendor information, and lessons learned for continuous improvement.

2. Event Logistics & Vendor Management (30%)

• Coordinate with internal, external stakeholders and presenters to ensure smooth content delivery.
• Negotiate with venues, hotels, restaurants, and service providers to secure premium service at competitive terms.
• Oversee vendor management end-to-end, including payment processing, coordination, and finalisation of deliverables.
• Ensure all vendors are thoroughly briefed in advance and uphold professionalism during events.
• Manage international logistics including shipping, customs clearance, and storage of event materials.
• Oversee travel and accommodation for investors, staff, and guests together with admin support.
• Prepare and manage all event materials including signage, booklets, investor packs, name badges, and branded collaterals together with admin support.
• Assist with run-of-show, briefing stakeholders, and conducting rehearsals as required.

3. On-Site Leadership (10%)

• Act as the main liaison with vendors and venue staff during execution to ensure seamless delivery.
• Serve as the professional point of contact and host for investors before, during, and after events.
• Troubleshoot and resolve last-minute issues or emergencies involving investors, staff, or vendors.
• Direct and coordinate IPS team members responsibilities during events (registration, hosting, support).

4. Marketing & Communication (30%)

• Maintain and update the Axiom Asia corporate website, ensuring details and investor resources are accurate and professional.
• Create and manage event microsites for RSVPs, agendas, and attendee information.
• Coordinate and distribute investor communications including event invitations, whitepapers, and newsletters through the in-house CRM system to ensure timely, accurate, and consistent messaging.
• Maintain and regularly update the CRM mailing lists, ensuring segmentation accuracy.
• Track and monitor campaign effectiveness, providing insights for continuous improvement.

Desired Qualities

• Hospitality & Service Mindset: Prior hotel, airline, or luxury events background strongly preferred.
• Professional Demeanour: Poised, confident, and able to represent the firm professionally.
• Creative Execution: Strong sense of branding and presentation in events and marketing.
• Meticulous & Organized: Ensures flawless execution across logistics and communications.
• Adaptive & Resilient: Thrives under shifting priorities and international travel schedules.
• Collaborative: Works seamlessly with IPS team as well as back-office support team.

Qualifications

• 2 - 5 years of relevant experience in hospitality, airlines or events and marketing roles.
• Strong project management and vendor negotiation skills.
• Proficiency in Microsoft Office; familiarity with Dealcloud, CMS/website tools, or event platforms a plus.
• Excellent English communication skills; other languages beneficial.
• Willingness to travel extensively for investor events.