Job Summary
The Document Controller is responsible for managing and maintaining all project and organizational documentation in an accurate, efficient, and secure manner. This role ensures that documents are properly stored, easily accessible, and compliant with company standards and regulatory requirements.
Key Responsibilities
- Develop and maintain document control systems and procedures.
- Receive, review, and process incoming documents for accuracy and completeness.
- Ensure proper classification, indexing, and filing of documents in electronic and physical formats.
- Maintain up-to-date records of all document versions and revisions.
- Distribute documents to relevant stakeholders and track acknowledgment.
- Monitor compliance with document control policies and standards.
- Support audits by providing accurate and timely documentation.
- Train staff on document control processes and tools.
- Collaborate with project teams to ensure timely submission and approval of documents.
Qualifications & Skills
- Education: Diploma or Degree in Business Administration, Information Management, or related field.
- Experience: Minimum 2-3 years in document control or records management in the construction industry
- Technical Skills: Proficiency in document management systems (e.g., SharePoint, Aconex, or similar).Strong MS Office skills (Word, Excel, Outlook).
- Soft Skills: Attention to detail and accuracy. Strong organizational and time management skills. Ability to work independently and in a team environment.
