Data Center Regional Programme Coordinator

Overview:

The Project Coordinator will be responsible for providing comprehensive support to our Regional Data Centre APAC team. This includes managing various project-related tasks, coordinating with different teams, and ensuring efficient project operations.

Responsibilities:

• Development Support: Assist with legal reviews, business approvals, and Project Funding Requests (PFR) and manage bug management processes.

• Financial Administration: Facilitate and liaise with Finance and Project Control teams for purchase order and invoice management.

• Status and Tracker Management: Maintain and update the Data Centre Delivery and Engineering tracker. Calendar Management: Manage schedules and ensure availability of all attendees for meetings. Remote Project Management: Be adept at overseeing and managing project teams geographically dispersed in APAC.

• Document Management: Update, refresh and upkeep of necessary documents and ensure smooth navigation using Document Control Software tools.

• Coordination and Travel Support: Support the coordination of in-person reviews for Campus planning and other projects, including travel arrangements and scheduling.

• Meeting Support: Take meeting minutes and record action items for weekly syncs with the Regional Program Manager (RPM).

• Substation Equipment Management: Oversee the management of long lead equipment (LLE) for substation programs.

• Vendor Onboarding: Assist with document control and onboarding procedures for vendors in the substation program.

• Onboarding Support: Assist in the onboarding of new hires into the Team, including adding them to recurring meetings, the Data Centre Rotations Program (DCRP) calendar, website updates, and distributing mission and vision documents.

• Presentation Development: Create and deliver presentations as required.

• Ensure Consistency and Efficiency: Maintain consistent meeting formats, agendas, standard documents, presentations, checklists, and formatting across the Services team.

• Facilitate onboarding of new team members through initial IDAP and Tech stages.

• Manage monthly communications and newsletter for the team.

• Collate and distribute bi-weekly status reports.

• Document and optimize team tools and processes, including BIM360, Project Management Tool (PMT), and One Drive.

• Control and maintain team brand and templates.

• Assist in planning and executing team summits and workshops.

• Maintain team program documents such as team directory, team calendar, and team alias groups.

Requirements:

• What we're looking for is a candidate with at least 5 years experience in an assistant or facilities coordination role.

• Bachelor Degree from an accredited institution. Preference towards a Degree in Real Estate, Engineering, or Projects / Construction Management.

• Previous experience in project coordination or a similar role

• Strong organizational and time management skills

• Fluent in written and spoken English

• Excellent communication and interpersonal skills

• Proficient in MS Office / Google Suite and other Project Collaboration tools

• Attention to detail and ability to multitask

• Understanding of project management principles

• Ability to work independently and in a team environment. Has been part of a team responsible for large / complex projects or programs previously.

• Flexibility to handle multiple projects and changing priorities

• Experience in the technology or construction industry (preferred)

• Strong interpersonal skills with an ability to interact clients as well as external team members (architects, contractors, client's representatives, etc.).

You will be able to demonstrate the following on a consistent basis:

• Client-focused with excellent and clear communication skills

• Pro-actively collaborate with others, a good team player and is highly organized.

• Environmental, Sustainability and Health and Safety focused

• Continuous improvement mindset

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.