Corporate Secretary

About the Company

Our client is an international corporate services and advisory firm with a global presence. The Singapore office provides corporate secretarial, accounting, tax advisory, and business support services to a diverse portfolio of corporate clients.

The Role

Our client is looking for an experienced Corporate Secretary to join their team. This role involves managing the full spectrum of corporate secretarial matters for multiple client companies from statutory compliance and filings to board support and corporate governance advisory.

If you thrive in a fast-paced corporate services environment and enjoy managing multiple client portfolios independently, this is for you.

Responsibilities

Compliance & Filings:

Ensure timely preparation and submission of statutory filings with ACRA for corporate clients

Monitor and maintain compliance with regulatory deadlines and reporting obligations for multiple client companies

Handle incorporation, striking off, changes to shareholding/directorship, and other corporate secretarial matters

Record Management:

Maintain and update statutory registers, corporate records, and company files for clients

Prepare and manage board resolutions, written resolutions, and other statutory documentation

Ensure proper documentation, safekeeping, and retrieval of client corporate records

Board & Shareholder Support:

Organise and coordinate board and shareholder meetings for client companies

Prepare meeting agendas, draft minutes, and maintain records of resolutions

Advise directors on corporate governance matters and compliance with the Companies Act

Advisory & Liaison:

Provide guidance to clients and management on corporate compliance, regulatory requirements, and good governance practices

Liaise with ACRA, IRAS, and other regulatory authorities on behalf of clients when necessary

Requirements

Must-Have:

Diploma or Degree in Business, Accountancy, or related field

Minimum 35 years of corporate secretarial experience in a Corporate Service Provider environment in Singapore

Strong knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance standards

Excellent organisational skills with high attention to detail

Strong written and verbal communication skills; able to manage multiple client deadlines independently

Ability to work in a fast-paced corporate service environment, handling multiple client portfolios efficiently

Nice-to-Have:

RQI-qualified (Registered Qualified Individual) for corporate secretarial practice

EA License Number: 22C1267

EA Personnel: R22110252