Corporate Secretarial Executive

Job Summary

We are seeking a detail-oriented Corporate Secretarial Executive to support the delivery of corporate secretarial services to a portfolio of clients. The role involves ensuring compliance with Singapore statutory and regulatory requirements, maintaining corporate records, and supporting board and shareholder matters.

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Key Responsibilities

* Handle full spectrum of corporate secretarial duties for a portfolio of clients (private limited companies, etc.)

* Prepare and file statutory documents with ACRA (Accounting and Corporate Regulatory Authority)

* Maintain and update statutory registers and company records

* Draft board resolutions, shareholders resolutions, and minutes of meetings

* Assist in incorporation of new companies, striking off, and other corporate exercises

* Ensure compliance with the Companies Act (Singapore) and relevant regulations

* Monitor filing deadlines and ensure timely submissions (e.g. annual returns)

* Liaise with clients, auditors, and government authorities where required

* Support KYC (Know-Your-Client) and AML (Anti-Money Laundering) compliance processes

* Provide administrative support related to corporate secretarial work

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Requirements

* Diploma or Degree in Business Administration, Law, Accounting, or related field

* Minimum 1–3 years of relevant experience (for junior roles; more for senior positions)

* Familiarity with Singapore corporate secretarial practices and compliance requirements

* Knowledge of ACRA BizFile+ system is an advantage

* Strong attention to detail and organizational skills

* Good written and verbal communication skills

* Ability to manage multiple clients and deadlines

* Proficient in Microsoft Office applications

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Preferred Qualifications (Optional)

* Pursuing or holding qualifications from ICSA / CGQP (Chartered Governance Institute)

* Experience in a corporate secretarial firm or professional services environment

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Key Competencies

* Strong sense of responsibility and confidentiality

* Ability to work independently and as part of a team

* Problem-solving mindset

* Client-service oriented