Corporate Secretarial Associate

Company Description

ST Corporate Advisory Pte. Ltd. is a Singapore-based corporate advisory firm with over 28 years of experience across corporate secretarial, listings, IPOs, incorporation and compliance services. Founded on the belief that excellence must be our minimum standard, we work alongside private and listed companies as a trusted partner by understanding the unique needs of each organisation and delivering solutions that lets them focus on what matters most: growing their business.

To showcase this, our Motto is: Together We Achieve

To execute this, we work on the principle of: Excellent Service

Job Description

We are seeking a meticulous, collaborative, and motivated individual to join our expanding team as a Corporate Secretarial Associate. You will be responsible for supporting a portfolio of both local and international clients, ensuring adherence to Singapore's corporate governance and statutory requirements. The ideal candidate should demonstrate keen attention to detail, strong organizational skills, and a dedication to providing exemplary service while acquiring industry knowledge.

Corporate SecretarialAssociate - Key Responsibilities

• Corporate Secretarial: Support the team in handling the customer due diligence, incorporation of companies, corporate restructuring, corporate actions, striking-off procedures, and other ad-hoc corporate secretarial matters for listed and non-listed companies.
• Compliance Monitoring: Assist in monitoring and tracking client filing deadlines to ensure timely compliance under the Singapore Companies Act and statutory requirements.
• Meeting Compliance: Assist in scrutineering tasks for general meetings, voting, support at the meeting venue on the day of the meeting, preliminary verification of documents, and ensure meeting compliance.
• Statutory Filings: Assist in preparing statutory documents for ACRA and Stamp duty filing (e.g., annual returns, board resolutions, share transfers).
• Records Management: Help maintain and update corporate records, including statutory registers and minute books.
• Document Drafting: Learn to draft standard incorporation documents, directors resolutions in writing, meeting minutes, and related documentation for internal and external clients.
• Compliance Coordination: Shadow team members and assist in liaising with clients, regulatory bodies, auditors, and the share registry.
• Regulatory Research: Assist the team in researching and keeping up to date with regulatory changes and compliance requirements in Singapore.
• Work Pass Administrative Support: Provide work pass and general administrative support to the corporate secretarial seniors, booking of function room, and scanning of documents.

Corporate Secretarial Associate - Requirements

• Bachelor's degree in Business Management, Economics, Accountancy, or a related field would be advantageous.
• Strong command of written and spoken English and Chinese.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Highly meticulous with a keen eye for detail.
• Strong organizational skills and the ability to manage multiple tasks.
• Able to manage deadlines and work in a fast-paced environment.
• Good interpersonal and communication skills.
• Discreet and able to handle confidential information.
• Proactive, motivated to learn, and passionate about professional service delivery.

Internship Opportunities

University undergraduates seeking internship opportunities are also welcome to apply. The internship duration and terms may be discussed and mutually agreed upon based on availability and requirements. Please indicate your preference for an internship in the application remarks.