Coordinator

Job Responsibilities

• Coordinate daily project activities and administrative matters for a large-scale hospital construction project.
• Liaise with consultants, contractors, subcontractors, suppliers and internal project teams to facilitate smooth project execution.
• Coordinate project meetings, site meetings and other project-related activities.
• Prepare meeting minutes, reports, schedules and other project documentation.
• Follow up on project submissions, approvals, inspections and outstanding matters.
• Assist in coordinating drawings, technical documents, material submissions and other project information.
• Monitor the status of project activities and follow up with relevant parties to meet project schedules.
• Maintain proper records of project correspondence, submissions, approvals and other documentation.
• Assist in coordinating site activities and resolving day-to-day coordination issues.
• Communicate project requirements and follow up on action items with relevant parties.
• Assist the project team in tracking work progress, deadlines and deliverables.
• Coordinate with different disciplines and departments to ensure timely flow of project information.
• Support the Project Manager / Project Director in general project coordination and administrative matters.
• Ensure project documentation is properly maintained and updated.
• Perform other project-related duties as assigned.

Job Requirements

• Diploma or Degree in Construction, Building, Engineering, Architecture, Project Management or a related discipline.
• Minimum 2-3 years of relevant experience in construction or project coordination.
• Experience in hospital, healthcare, institutional or large-scale building projects will be an advantage.
• Experience working with main contractors, consultants or subcontractors is preferred.
• Good understanding of construction project coordination and documentation.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good communication and interpersonal skills.
• Able to coordinate effectively with multiple stakeholders.
• Detail-oriented, organised and able to work under project deadlines.
• Able to work independently as well as part of a multidisciplinary project team.
• Candidates with relevant construction project experience are encouraged to apply.