Key Responsibilities
- Contract Preparation & Review:
Assist in drafting, reviewing, and issuing sales and purchase contracts and agreements for crude oil, refined products, and other energy commodities in accordance with company templates and trading terms. - Documentation, KYC & Compliance:
Ensure contract documentation aligns with internal policies, regulatory requirements, and counterparties terms. To work closely with internal Compliance with regards to status KYC & Onboarding for new counterparties (buyers, suppliers) before contract issuance. - Data Entry & Management:
Maintain accurate records of contract data, confirmations, and amendments in internal systems (e.g., CTRM or ERP systems) and records. - Coordination & Communication:
Liaise with external counterparties (buyers, suppliers), internally with traders, operations, trade finance, shipping & demurrage, and legal teams to ensure seamless execution of contracts and resolution of discrepancies. - Monitoring & Follow-Up:
Track key contract milestones (e.g., nomination dates, delivery periods, payment terms) and ensure timely follow-up and updates. - Filing & Archiving:
Organize physical and digital contract files in accordance with company's prescribed document retention policies and audit standards. - Support Continuous Improvement:
Participate in process improvement initiatives related to contract lifecycle management and document flow.
Requirements
. Bachelor's degree in Business, Legal Studies, Maritime Studies, or related field.
. 1-3 years of relevant experience in contract administration, trade documentation, or operations support.
. Prior experience in commodities trading, shipping, or energy industry will be preferred.
. Basic understanding of international trade terms (Incoterms, laytime, demurrage, etc.) is a plus.
. Proficient in MS Office (Excel, Word) experience with the use of ETRM or CTRM systems is a plus.
Essential Personal Attributes:
. Self-motivated, keen to learn and a team player.
. Confident and accountable.
. Strong attention to detail and organizational skills.
. Good interpersonal and written communication skills.
. Ability to work in a fast-paced, deadline-driven environment.
What We Offer
. A collaborative and inclusive work culture.
. Opportunities for career development within a growing company.
. Competitive remuneration and performance-based bonuses.
. Comprehensive benefits include but not limited to insurance, leave, and health & fitness membership.
