Commercial Specialist

We are looking for a candidate based in Singapore with solid corporate secretarial experience. This role requires local knowledge of ACRA/BizFile+ and the Companies Act.

Key Responsibilities

1. Corporate Secretarial Duties

• Act as Company Secretary and CorpPass Administrator for multiple Singapore-based subsidiaries
• Manage statutory compliance matters, including but not limited to:
• Annual return filing and arrangements
• ACRA / BizFile+ filings and updates (directors, officers, shareholders, registered address, etc.)
• Preparation, filing, and maintenance of board resolutions and shareholders resolutions
• Ensure all subsidiaries comply with the Singapore Companies Act and ACRA requirements
• Maintain and manage corporate records for all subsidiaries (Statutory Registers, certificates, constitutions, etc.)

2. Administrative Management

• Records Management: Establish and maintain a filing system for contracts, external documents, authorizations, and compliance documents
• Local Operations: Provide administrative support for the Singapore office, including recruitment support, attendance tracking, document notarization, vendor management, and office asset maintenance

3. Cross-Departmental Coordination & Professional Liaison

• External Advisor Liaison: Serve as the internal point of contact for external auditors, tax agents, and ACRA officials
• Headquarters Support: Advise headquarters on updates to Singapore company law and compliance risk alerts. Assist with administrative support such as work pass management. Coordinate regularly with the Group's overseas headquarters (including mainland China)

Qualifications

• Must have legal working rights in Singapore
• Familiar with the Singapore Companies Act and ACRA / BizFile+ procedures
• Basic understanding of tax filing, bank KYC, or fundamental financial processes is a plus
• Minimum 5 years of relevant experience in corporate secretarial or corporate administration in Singapore; experience managing multiple entities is preferred
• CSIS / SAICSA qualification or equivalent experience preferred
• Proficient in English for work communication; Chinese language ability is a plus for coordination with Group headquarters