Business Support Executive (Executive Assistant & Business Development Support)

Location: Singapore
Reporting To: Managing Director
Employment Type: Full-Time

About the Role

We are seeking a highly organized, proactive, and commercially minded Business Support Executive to support the Managing Director of a financial advisory firm specializing in insurance solutions. This is a dual-function role combining Executive Assistant responsibilities with Business Development Support activities.

The successful candidate will play a key role in ensuring smooth day-to-day operations while supporting the firm's growth initiatives through lead generation, client engagement coordination, and business development activities. This position is ideal for an individual who thrives in a fast-paced environment, enjoys interacting with clients, and possesses strong organizational and communication skills.

Key Responsibilities

Executive Assistant & Business Support

• Provide comprehensive administrative and executive support to the Managing Director.

• Manage calendars, appointments, meetings, and travel arrangements.

• Coordinate internal and external meetings, including preparation of agendas, minutes, and follow-up actions.

• Screen and manage correspondence, emails, and phone communications.

• Prepare presentations, reports, proposals, and business documentation.

• Maintain client records and databases with accuracy and confidentiality.

• Support regulatory, compliance, and administrative requirements relevant to the financial advisory business.

• Coordinate events, seminars, webinars, and client engagement activities.

• Liaise with internal stakeholders, insurers, partners, and clients on behalf of the Managing Director.

• Handle ad hoc projects and administrative assignments as required.

Business Development & Lead Generation

• Support the firm's client acquisition and business growth initiatives.

• Conduct market research to identify potential clients, referral partners, and business opportunities.

• Build and maintain prospect databases and CRM records.

• Generate and qualify leads through various channels including networking, referrals, digital platforms, and outreach campaigns.

• Schedule appointments and meetings between qualified prospects and financial consultants.

• Assist in developing and executing marketing and client engagement campaigns.

• Follow up with prospective clients and maintain ongoing communication pipelines.

• Monitor lead conversion progress and provide regular reports to management.

• Support client onboarding and relationship management activities.

• Identify opportunities to strengthen partnerships and referral networks.

Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Marketing, Finance, Communications, or a related discipline.

• Minimum 2-5 years of relevant experience in executive support, business administration, sales support, or business development.

• Experience within financial services, insurance, banking, wealth management, or professional services will be advantageous.

• Familiarity with CRM systems and Microsoft Office applications.

Skills & Competencies

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Professional and confident interpersonal skills.

• Ability to work independently while managing multiple priorities.

• Strong attention to detail and commitment to accuracy.

• Proactive, resourceful, and solutions-oriented mindset.

• Commercial awareness and interest in business development activities.

• High level of integrity and discretion in handling confidential information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Attributes

• Experience supporting senior executives or business owners.

• Exposure to lead generation, sales support, or client relationship management.

• Familiarity with LinkedIn and other business networking platforms.

• Understanding of Singapore's financial advisory or insurance industry would be advantageous.

• Entrepreneurial mindset with a desire to contribute to business growth.

What We Offer

• Opportunity to work closely with the Managing Director and gain broad business exposure.

• Dynamic and collaborative working environment.

• Professional development and career growth opportunities.

• Competitive salary and performance-based incentives.

• Exposure to the financial advisory and insurance industry.
  
  #LI-JACSG
  #countrysingapore